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Request from the City of Madison Police K-9 Equine Partners and Cream City Timing LLC for the use of Olin Park and Quann Park for the Friends of Madison Mounted Police Fundraiser 5k Run on May 5, 2019.
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THE APPLICANT FOR A PARK EVENT PERMIT SHALL AGREE TO INDEMNIFY, DEFEND, AND HOLD THE CITY AND ITS EMPLOYEES AND AGENTS HARMLESS AGAINST ALL CLAIMS, LIABILITY, LOSS, DAMAGE, OR EXPENSE INCURRED BY THE CITY ON ACCOUNT OF ANY INJURY TO OR DEATH OF ANY PERSON OR ANY DAMAGE TO PROPERTY CAUSED BY OR RESULTING FROM THE ACTIVITIES FOR WHICH THE PERMIT IS GRANTED.
Notification: Organizer must notify area alder(s) at least 30 days prior to the event. Provide the alder with event information, including: location, date, schedule, activities, etc. The alder(s) to notify for this event are
Sheri Carter - district14@cityofmadison.com &
Allen A. Arntsen - district13@cityofmadison.com
Street Use: Organizer will apply for a Parade Permit <https://www.cityofmadison.com/trafficengineering/paradepermit.cfm>.
Setup: Organizer will contact the Central Parks Maintenance Supervisor, Chad Hughes, at cmhughes@cityofmadison.com <mailto:cmhughes@cityofmadison.com> at least 30 days prior to your event to review site plans. Organizer must abide by all recommendations/stipulations provided by the Maintenance Supervisor.
Setup: Central Parks Maintenance Supervisor will determine if the turf conditions are ok to hold the demonstration portion of the event where indicated on the site map.
Quann Dog Park: Only a portion of the Quann Dog Park will be closed during the event. Some portion of Quann Dog Park will remain open to the public throughout the event.
Organizers will post relevant event information (i.e. day/date/time of event) at the Quann Dog Park one week prior to the event. Signage will indicate the area of the dog park that will be closed with the times of closure and the area of the dog park that will remain open.
Setup: Organizer will be responsible for ordering and paying for enough portable toilets for the event, based on expected attendance.
Setup: Organizer is responsible for cordoning off the portion of the parking lot that will be used for the event.
Damage Deposit: Organizer will leave a $1,000.00 refundable damage deposit with the Parks Office and agrees to be responsible for any damage to the park that occurs as a result of the event.
Fee Due Date: All fees will be paid and deposits made at least two weeks before the event. We accept cash, check, or charge (VISA or MasterCard). To make a credit card payment via phone, please call (608) 264-9289.
Please make checks payable to City Treasurer and mail to:
City of Madison Parks Division / 210 Martin Luther King, Jr. Blvd. / Madison, WI 53703
Vending, Temporary Structures: There will be no vending or temporary structures (larger than 10x10) at the event.
Amplified Sound: A PA1 permit will be issued for amplification. Sound shall be limited to 75 decibels (dB) 125’ from the source. Amplification will be allowed from 8:00am to 10:30am. There is a fee(s) for a PA1 permit.
Park Rules:
• No glass containers are permitted in the park.
• No driving or parking of vehicles on grass.
• No permanent marking of the parking lots, paths, sidewalks or streets is allowed. Chalk may be used, but not spray paint, spray chalk, or stickers.
If you require assistance or experience any unforeseen issues during your event, please contact the Park Rangers at (608) 235-0448.
Clean Up: Please make sure to clean up any waste produced by the horses at the event. Please do not dispose of the waste in the park receptacles.
Organizer is responsible for all cleanup after event. If city resources are required for cleanup, the organizer will be billed for those costs.
Parks staff will review the event for compliance to the established conditions and determine what remediation (if any) is needed and/or establish considerations for future events.
Estimated Fees
Application fee: $50.00
Park Event Scheduling Fee: $200.00
Amplification: $60.00
Olin Park Shelter Reservation: $625.00
Tentative Total: $935.00