Fiscal Note
The proposed resolution authorizes a three-year agreement between the City of Madison Parks Division and Madison Nordic Ski Club, Inc. Under the terms of the agreement, Madison Nordic Ski Club, Inc. will re responsible for using its own and the City's snow equipment to groom the City's cross-country ski trails in exchange for staring their equipment at Elver Park and holding practices, lessons, and competitions at Elver Park through 2032. There is no fiscal impact to this agreement.
Title
Authorizing the City to execute an agreement with Madison Nordic Ski Club, Inc. to use the City’s and its own snow equipment to groom the City’s cross-country skiing trails, to store its equipment at Elver Park, and to hold practices, lessons and competitions at Elver Park through 2032. (District 20)
Body
WHEREAS, the City is the owner of certain park lands in the City of Madison, Dane County, Wisconsin, including Elver Park, located at 1250 McKenna Blvd. in Madison, Odana Hills Golf Course, located at 4635 Odana Rd., and Door Creek Park, located at 7035 Littlemore Dr. (“the Properties”), and certain equipment used for winter activities, including snow groomers (“Snow Equipment”); and,
WHEREAS, Madison Nordic Ski Club, Inc. (Club) is an organization, based in Madison, that consists of City and area residents who together organize cross-country skiing races, maintain cross-country ski trails, provide ski lessons, support high school and junior skiers, and raise funds for ski related projects to promote the continuous growth and development of cross-country skiing in the region; and,
WHEREAS, in 2016 and 2018, the City and the Club entered into Snow Equipment and City Property Use Agreements which allowed the Club to use the City’s Snow Equipment to make snow for the Winter Festival and at Elver Park, and to groom the human-made and existing cross-country ski trails at Elver Park and other approved locations. These agreements benefitted the City by providing a greater level of service than the Parks Division was able to provide; and,
WHEREAS, in 2020, at Club’s request, Central Cross Country Skiing Inc. (“CXC”) took over the agreement and operated under its own use agreement through 2024, which agreement has not been renewed; and,
WHEREAS, the Club now desires to reenter into an agreement with the City pertaining to snow equipment and use of the City’s Properties, which, given the Club’s history, the City finds agreeable and in its best interest.
NOW, THEREFORE, BE IT RESOLVED, that the Mayor and City Clerk are authorized to enter into a Snow Equipment and City Property Use Agreement with Madison Nordic Ski Club, Inc., to use the City’s Snow Equipment to groom the City’s cross-country skiing trails, to store and use Club equipment at Elver Park, and to hold practices, lessons and competitions at Elver Park for an initial period through September 30, 2029, with the option for an additional three-year renewal term from October 1, 2029-September 30, 2032, in a form and in a manner that has been approved by the City Attorney and the Risk Manager and on terms consistent with the attached Snow Equipment and City Property Use Agreement; and,
BE IT FURTHER RESOLVED that execution of the Agreement is contingent upon subsequent approval of this Agreement by the Board of Parks Commissioners.