Madison, WI Header
File #: 32510    Version: 1 Name:
Type: Communication Status: Approved
File created: 12/4/2013 In control: BOARD OF PARK COMMISSIONERS
On agenda: Final action: 12/11/2013
Enactment date: Enactment #:
Title: Request from Wingra Boats for the use of Vilas Park on Saturday, June 14, 2014 for Duck Dash 2014.
Attachments: 1. 32510 App Materials.pdf
 
Title
Request from Wingra Boats for the use of Vilas Park on Saturday, June 14, 2014 for Duck Dash 2014.
 
Body
Please find application materials attached.
 
Conditions for Wingra Boats, requesting the use of Vilas Park on Saturday, June 14, 2014 for the Duck Dash, a paddle/running event to benefit outdoor education projects.
 
Parks Staff recommends approval, based on the following conditions:
 
1.      Aldermanic notification. (Alder. Sue Ellingson, district13@cityofmadison.com <mailto:district13@cityofmadison.com>)
2.      Organizer will schedule a site plan meeting at the park with Lisa Laschinger, the West Parks Maintenance Supervisor (266-9214 or llaschinger@cityofmadison.com <mailto:llaschinger@cityofmadison.com>) at least two weeks before the event, and agree to any site recommendations she may make.
3.      Organizer will provide an insurance certificate covering this event and naming the City of Madison as "additional insured".
4.      Organizer will provide a $1,000 (refundable) damage deposit with the Parks Division prior to the event and acknowledges that this group will be responsible for any and all actual field renovation costs which may result from this event.
5.      Organizer understands that no permanent marking of streets, paths, or sidewalks will be allowed - chalk may be used, but not spray paint, spray chalk, or stickers.
6.      Organizer will apply for a Parade Permit from Madison Police: (<https://www.cityofmadison.com/transportation/forms/paradePermit.cfm>?)
7.      Organizer understands that no driving or parking on the grass is allowed.
8.      Organizer will be responsible for full clean-up of the park area after the event.
9.      Amplification will be allowed from 8:30 a.m. to 11:00 a.m., but sound will be kept to a reasonable level at all times, and particularly early in the morning.
10.      Nothing will be sold in the park at this event.
11.      All event activity will take place at the beach and along the lakefront. The Vilas Shelter is already reserved for all day, and is not available for this event or any of its participants.
12.      Fees will be paid and the approved insurance will be on file in the Park Office at least two weeks before the event.
 
Estimated fees (based on 2013 Fee Schedule)
Scheduling Fee:             $120.00 (plus tax)
PA Permit:                    $100.00
Temporary Structure Permit:       $200.00 (plus tax) per structure (for any tents or temporary structures larger than 10' X 10')