Fiscal Note
The proposed resolution authorizes the City of Madison, for the Madison Public Library, to apply for and accept if awarded, grant funding up to $971,782 from the State of Wisconsin Department of Administration Division of Energy, Housing and Community Resources Flexible Facilities Program. The grant will fund some of the construction costs for remodeling the Central Library identified during a design phase in 2025. The City must demonstrate that there is financial capacity and funds are readily available to complete the project as proposed and that any funding needed from other financial sources is secured and committed to the project so it is ready to proceed immediately upon award.
The Library’s Central Library Improvements capital project has authorized funding of $275,000 in GO Borrowing and the Mayor’s 2025 Executive Capital Budget authorizes an additional $250,000 in GO Borrowing for the project. If the grant is awarded, the project will be amended to reflect the grant revenue and a total project cost of up to $1,496,782.
Title
SUBSTITUTE Authorizing the City of Madison to submit, and if awarded, to accept a grant of up to $971,782 from the Flexible Facilities Program funded through the State of Wisconsin Department of Administration Division of Energy, Housing and Community Resources for the Central Library remodel and authorizing the Mayor and City Clerk to enter into to enter into an agreement with the State of Wisconsin to accept the grant award. (District 4)
Body
WHEREAS, the State of Wisconsin Division of Energy, Housing and Community Resources has established the Flexible Facilities Program, an initiative dedicated to supporting recovery from the COVID-19 public health emergency including support for infrastructure and capital assets to support health access, broadband access, and inequities to critical services; and,
WHEREAS, the Central Library receives nearly 260,000 visits per year and hosts over 10,000 study room uses and 36,000 computer sessions annually; and,
WHEREAS, the Central Library serves both Madison residents and downtown Madison visitors; and,
WHEREAS, the facility will be remodeled to add more desired study spaces, activate spaces that are underutilized, and provide better safety for staff working in the public spaces; and,
WHEREAS, the Library’s request of $971,782 in Flexible Facilities Program funding requires fiscal proof that the Library can complete the project by September 2026; and,
NOW, THEREFORE, BE IT RESOLVED that City of Madison Public Library is authorized to apply for a Flexible Facilities Program construction grant to fund a portion of the costs of remodeling the Central Library;
BE IT FURTHER RESOLVED that, if awarded the grant, the Mayor and City Clerk are authorized to sign a grant agreement with the State of Wisconsin Department of Administration for the Flexible Facilities Grant award, in a format approved by the City Attorney, and any other documents necessary to comply with the grant requirements and to secure the grant funding; and,
BE IT FURTHER RESOLVED that, if awarded the grant, the 2025 Mayor’s Executive Capital Budget for Madison Public Library will be amended to appropriate the grant revenue of up to $971,782 and expenditures in the amount of the grant funds awarded with total project cost of up to $1,221,782 $1,496,782; and,
BE IT FINALLY RESOLVED that the Mayor and Clerk are hereby authorized to execute the above documents and any other documents related to this transaction in a form to be approved by the City Attorney.