Fiscal Note
The proposed resolution authorizes a non-competitive purchase of $79,790 in initial and annual software services from BS&A Software LLC; for the purchase, implementation and ongoing support of special assessment software. The contract includes $25,100 in one-time fees for customizations, implementation, training and a contingency in case additional modifications are needed and $54,690 in annual software fees. Funding for the one-time costs will be covered by the Enterprise Financial System capital project and the ongoing annual software fees will be covered by the Special Assessment Fund. No additional appropriation is required.
Title
Authorizing a non-competitive purchase of more than $50,000 in initial and annual software services from BS&A Software LLC; for the purchase, implementation and ongoing support of special assessment software.
Body
WHEREAS, The City needs special assessment software to accurately assess, bill, track and apply payments for special assessments and special charges; and
WHEREAS, BS&A software is a cloud-based assessment solution for local governments that is used by approximately 1,600 municipalities; and
WHEREAS, the City has negotiated a one-year contract with four optional one-year renewals with BS&A Software LLC that includes $25,100 in one-time fees for customizations, implementation, training and a contingency in case additional modifications are needed; and
WHEREAS, the annual software fee will be $54,690 per year; and
WHEREAS, for the reasons explained in the attached Noncompetitive Selection Request Form, BS&A Software LLC is the only vendor that can provide for the specific needs of the City of Madison, without having a separate company build a special assessment software solution from the ground up; and
WHEREAS, MGO 4.26 requires Common Council approval to purchase annual software and technology services of $50,000 or more per year if the contractor was selected without a competitive process;
NOW, THEREFORE, BE IT RESOLVED, the Common Council authorizes the Mayor and City Clerk to sign a one-year contract with four optional one-year renewals with BS&A Software LLC for purposes and at the price described above; and
BE IT FINALLY RESOLVED that the Designee of the Finance Director is authorized to execute contracts for the optional renewal periods.