Fiscal Note
The proposed resolution authorizes the Mayor and City Clerk to enter a contract for Purchase of Services (Design Professional) with the Reed Hilderbrand LLC Landscape Architecture team for professional services to complete a comprehensive master plan for Olbrich Botanical Gardens. The contract shall not exceed $250,000. Funding for this project is authorized in the 2025 Parks Division's Adopted Capital Budget in the Olbrich Botanical Gardens Improvements Program (Munis #14708). Private funds were secured from Olbrich Botanical Society to fund the comprehensive master plan. No additional appropriation is required.
Title
Authorizing the Mayor and City Clerk to execute a Purchase of Services contract with Reed Hilderbrand LLC Landscape Architecture for consultant services for the completion of a comprehensive master plan for Olbrich Botanical Gardens, 3330 Atwood Ave. (District 15)
Body
WHEREAS, the Olbrich Botanical Gardens is operated through a public/private partnership by the City of Madison and Olbrich Botanical Society under a cooperative agreement (Legislative File ID#44551, RES-16-00783); and,
WHEREAS, in 2024, the Olbrich Botanical Society Board of Directors approved $250,000 for the purpose of completing a comprehensive master plan for Olbrich Botanical Gardens; and,
WHEREAS, in 2024, Olbrich Botanical Society requested that the City of Madison accept private funding from OBS for the completion of a comprehensive master plan for the Gardens; and
WHEREAS, the Parks Division’s 2025 Adopted Capital Budget authorizes funding for the comprehensive master plan update; and,
WHEREAS, the City issued a Request for Qualifications for professional consultant team submissions to complete the Olbrich Botanical Gardens comprehensive master plan; and
WHEREAS Reed Hilderbrand LLC Landscape Architecture of Boston, MA, has been selected through the “Request for Qualifications” process and “Final Interview” process, and is the final selected candidate in accordance with MGO Section 4.26 of Madison General Ordinances; and,
WHEREAS the proposed contract agreement includes compensation for complete landscape architecture, architectural, engagement and engineering design services and construction administration services shall not exceed $250,000; and
NOW, THEREFORE BE IT RESOLVED that the Common Council hereby authorize the Mayor and City Clerk to enter into a contract for Purchase of Services (Landscape Architect) in a form to be approved by the City Attorney, with Reed Hilderbrand LLC Landscape Architecture to provide professional landscape architecture, architecture, engineering, design services and construction administration services for the Olbrich Botanical Gardens Comprehensive Master Plan.