Fiscal Note
The proposed resolution authorizes the Mayor and City Clerk to enter into a competitively selected one year service contract with an additional one year option with Galls, LLC for the uniform management program for Fire and Police in an amount not to exceed $600,000 per year. Funding for uniform expense is included in the respective agency operating budgets, an annual appropriation subject each year to Common Council approval. No additional appropriation is required.
Title
Authorizing the Mayor and City Clerk to enter into a one (1) year, competitively selected service contract with the option for one (1) additional one (1) year term with Galls, LLC for the uniform management program for Fire and Police.
Body
WHEREAS, the Fire and Police departments requires a uniform management program; and
WHEREAS, Galls, LLC (“Galls”) offers a uniform management program that will satisfy the needs of the Fire and Police departments and the union contracts that specify what items should be; and
WHEREAS, Galls was selected through a competitively-bid process by Sourcewell, a government purchasing cooperative organized under Minnesota law, and this satisfies the City’s competitive selection requirements; and
WHEREAS, the City has negotiated pricing per item, benefitting from the Sourcewell contract, and estimated to be not more than $600,000 per year; and
WHEREAS, under MGO 4.26, service contracts of more than one year that average more than $100,000 per year in cost require Common Council approval and signature by the Mayor and City Clerk and this will be a one year contract with the option to extend for a second year that exceeds $100,000 per year;
NOW, THEREFORE, BE IT RESOLVED, that the Mayor and City Clerk are authorized to sign a contract with Galls, LLC for the purposes and at the price described above, for a term of one (1) year with the option for one (1) additional one (1) year extension.
BE IT FURTHER RESOLVED that the Finance Director or designee is authorized to sign the optional one year contract extension subject to appropriation in that year’s budget.