Fiscal Note
The proposed resolution authorizes the appointment of City employees to the condo associations for the State Street Campus Garage development and the Madison Public Market. The Parking Utility will be required to pay association fees to the State Street Campus Condominium Owners Association, Inc. to cover the costs of common area and limited common area maintenance in accordance with the Declaration and Bylaws. This expense will be included in future Parking Division Operating Budgets.The City will be required to pay limited association fees to the Madison Public Market Condominium Owners Association, Inc. related to administration of the Association, as day-to-day maintenance of the property will be the financial responsibility of the Madison Public Market Foundation. Administrative costs for the Association will be absorbed within the Economic Development Division's (EDD) 2026 Adopted Operating Budget and included in future operating budgets. No additional appropriation required.
Title
Appointing City staff to represent the City of Madison on the Board of Directors of the State Street Campus Condominium Owners Association, Inc. and the Board of Directors of the Madison Public Market Condominium Owners Association, Inc. (District 2 and District 12).
Body
WHEREAS, pursuant to Legistar File No. 78329 and a Ground Lease with Lake Street Student, LLC, the City of Madison will purchase two condominium units (the State Street Campus Garage and Inter-City Bus Terminal) within the State Street Campus Condominium, generally located at 415 N. Lake Street for a purchase price of $1.00; and,
WHEREAS, a third unit (Theory Madison Apartments) will be privately owned; and,
WHEREAS, the owners of the three units collectively will share in the responsibility for managing common elements and limited common elements within the condominium; and,
WHEREAS, the management of these common elements and limited common elements will be governed by the Declaration of the State Street Campus Condominium and Bylaws of the State Street Campus Condominium Owners Association, Inc. (anticipated to generally be in a form consistent with the attached); and,
WHEREAS the State Street Campus Condominium Owners Association, Inc. was incorporated on September 24, 2025; and,
WHEREAS, the City of Madison can appoint two individuals to represent the City of Madison on the Board of Directors of the State Street Campus Condominium Owners Association, Inc.; and,
WHEREAS, the City of Madison desires to appoint the Deputy City Engineer - Facilities Services and Management and the Parking Division Director to these positions; and,
WHEREAS, Bryan Cooper and Stefanie Cox currently hold these positions; and,
WHEREAS, the City of Madison owns three condominium units within the Madison Public Market Condominium, generally located at 202 N. First Street; and,
WHEREAS, a fourth unit will be owned by Dane County; and,
WHEREAS, the owners of the four units collectively share in the responsibility for managing common elements and limited common elements within the condominium; and,
WHEREAS, the management of these common elements and limited common elements are governed by the Declaration of the Madison Public Market Condominium and Bylaws of the Madison Public Market Condominium Owners Association, Inc. (attached); and,
WHEREAS the Madison Public Market Condominium Owners Association, Inc. was incorporated on June 20, 2025; and,
WHEREAS, the City of Madison can appoint three individuals to represent the City of Madison on the Board of Directors of the Madison Public Market Condominium Owners Association, Inc.; and,
WHEREAS, the City desires to appoint the Deputy City Engineer - Facilities Services and Management, Economic Development Division Director, and Office of Business Resources Manager to these positions; and,
WHEREAS, Bryan Cooper, Matthew Mikolajewski, and Saran Ouk currently hold these positions.
NOW THEREFORE BE IT RESOLVED that the Mayor and Common Council appoint the Deputy City Engineer - Facilities Services and Management and the Parking Division Director to represent the City of Madison on the Board of Directors of the State Street Campus Condominium Owners Association, Inc.; and,
BE IT FURTHER RESOLVED that the Mayor and Common Council appoint the Deputy City Engineer - Facilities Services and Management, Economic Development Division Director, and Office of Business Resources Manager to represent the City of Madison on the Board of Directors of the Madison Public Market Condominium Owners Association, Inc.; and,
BE IT FURTHER RESOLVED that the Mayor and Common Council acknowledge that the person holding each of these roles will change over time, and that appointment of a new staff person in one of these roles to one or both of these Boards of Directors shall be considered automatic, not requiring further Mayor and Common Council action; and,
BE IT FINALLY RESOLVED that the aforementioned City staff will be acting as City employees, and not as individuals, in carrying out the duties of these positions, and shall be supported by the City of Madison as is customary for other City work.