Fiscal Note
The proposed resolution authorizes the Mayor and City Clerk to enter a noncompetitive contract for purchase of supplies and services with Carroll Seating Company for demolition and removal of existing gym equipment and installation of new equipment in an amount not to exceed $134,000. Funding for this project was approved in the 2023 Parks Division Adopted Capital Budget (Munis #17196). No additional appropriation is required.
Title
Authorizing a non-competitive contract with Carroll Seating Company for the purchase of gym equipment and installation services of $133,994.20 for the existing gymnasium at the Warner Park Community Recreation Center. (District 12)
Body
WHEREAS, in 2022 the Common Council approved RES-22-00527 (File ID 72262) <https://madison.legistar.com/LegislationDetail.aspx?ID=6633935&GUID=3141C30B-FE04-491E-992E-F1BF3903A2C8&Options=ID|Text|&Search=IMEG>, Authorizing the Mayor and City Clerk to enter into a contract for Purchase of Services (Architect) with Engberg Anderson Architects, Inc. to provide professional architectural and engineering consultant design services and construction administrative services for the existing Warner Park Community Recreation Center building, located at 1625 Northport Drive; and
WHEREAS, in 2023 the Urban Design Commission approved (File ID 76911) the Public Project for a Building Addition to the Warner Park Community Recreation Center.; and
WHEREAS, in 2024 Common Council approved (File ID 81984) authorizing the Mayor and City Clerk to amend the contract for Purchase of Services (Architect) with Engberg Anderson, Inc. to provide extra professional architectural and engineering consultant design services and construction administrative services for the expanded design and construction scope at the existing Warner Park Community Recreation Center; and
WHEREAS, in 2024 the Common Council approved (File ID 82692) plans and specifications and authorizing the Board of Public Works to advertise and receive bids for the Warner Park Community Recreation Center Expansion; and
WHEREAS, in 2024 the Common Council approved awarding Public Works Contract 9502, Warner Park Community Recreation Center Expansion and amending the 2024 Adopted Capital Budgets for Parks Division and Engineering-Facilities Divisions to complete the project; and
WHEREAS, in 2025 the Warner Park Community Recreation Center Expansion Project yielded a surplus of funding available to provide additional improvements to the existing gymnasium; and
WHEREAS, the existing gymnasium at the Warner Park Community Recreation Center needs improvements to enhance its functionality including the replacement of basketball goals and controls, portable bleachers, and new divider curtain and wall pads; and
WHEREAS, City of Madison Parks Staff has reviewed available products and suppliers and identified Carroll Seating Company, as the best available suppliers of both products and services for the job for the reasons explained in the attached Noncompetitive Request Form; the proposed contract with Carroll Seating Company meets the exception to the bidding process in section 4.26(4)(a)7. which states “A particular consultant has provided services to the City on a similar or continuing project in the recent past, and it would be economical to the City on the basis of time and money to retain the same consultant.”
NOW THERFORE BE IT RESOLVED, that the Mayor and City Clerk are authorized to execute a supplies and services contract not to exceed $133,994.20 for the above described supplies and services; and
NOW THERFORE BE IT FURTHER RESOLVED, the Mayor and City Clerk are authorized to approve amendments to the contract, subject to contracting requirements and remaining budget authority, for the purchase of additional equipment and services for the Water Park Community Recreation Cener.