Fiscal Note
The resolution adopts revisions to the City of Madison Personnel rules to correct a typographical error and update terminology.
The Personnel Rules were last updated in 2024 (Legistar File 81367, RES-24-00168). This included authorization for the HR Director and Finance Director to approve certain position modifications and/or reallocations within the same compensation group, if the change meets certain criteria (as defined in section 3.A.4., Authorized Administrative Adjustments). This was reauthorized in the 2025 adopted budget (Legistar File 85776, RES-24-00657).
One of the conditions for administrative approval is: “There is less than a 0.2 increase in FTE, no change in FTE, or a reduction of FTE.” This resolution makes the following change to the condition: “less no more than a 0.2 increase in FTE.” Per Human Resources, this was the original intent of the 2024 Personnel Rules update, but was incorrectly written in the draft.
As noted in RES-24-00168, the fiscal impact of administrative approvals will be monitored through the semi-annual budget projection process. It is anticipated that most agencies will be able to absorb the cost of administrative adjustments within their base budget without requiring an additional appropriation. If an appropriation is required to cover an agency budget deficit, this will be included in a separate resolution.
The second update is to change the terminology of “Classification Change Worksheet” to Position Classification Worksheet” in the section related to Position Studies. This change reflects updated terminology. There is no fiscal impact associated with this change.
Title
Adopting revisions to the City of Madison Personnel Rules for correction and update.
Body
Whereas Section 3.53(3) of the MGO authorizes the Personnel Board to formulate rules and regulations for the administration of the City of Madison civil service system, subject to approval of the Common Council; and
Whereas, the 2024 Personnel Rules revisions included an expansion the HR Director and Finance Director’s authority to authorize simplified position changes and reallocations within predefined parameters without additional legislative approvals, and
Whereas, the language under Authorized Administrative Adjustment section includes one typographical error which inadvertently modified the intended interpretation of the pre-defined parameters; and
Whereas, the language under Authorized Administrative Adjustment section item d. is updated to read, “d. There is no more less than a 0.2 increase in FTE, no change in FTE, or a reduction of FTE.”; and
Whereas, outdated language related to Classification Change Worksheets should be updated to Position Classification Worksheet; and
Whereas, these revision make it necessary to update the Personnel Rules at this time; and
Now therefore be it resolved that the Common Council approves and adopts the outlined revisions and update the City of Madison Personnel Rules accordingly.