Fiscal Note
The proposed resolution authorizes a sole source contract with Royer Industries, Inc. for repairs to specialized topsoil shredding equipment. Estimated costs of the repairs are not to exceed $89,995. Funding is available within the Parks Division's 2024 Adopted Capital Budget (Munis #14211). No additional appropriation is required.
Title
Authorizing a sole source contract for goods and services from Royer Industries, Inc. for parts and repair on the Royer Topsoil Shredder for City of Madison Parks.
Body
WHEREAS, City of Madison Parks requires a topsoil shredder to complete necessary functions in the field; and
WHEREAS, Royer Industries, Inc. is the manufacturer of the Royer 466 topsoil shredder currently in possession of the Parks Division and has been the primary service provider for this equipment including yearly maintenance, unscheduled repairs, and in-field emergency repairs; and
WHEREAS, the Parks Division desires to enter into a contract with Royer Industries, Inc. for parts and repair of the Royer 466 in an amount not to exceed $89,995 to provide necessary maintenance to extend of the life of the equipment up to 15 years; and
WHEREAS, under MGO 4.26(4)(b) a service contract of $50,000 or more that was not competitively selected must be approved by the Common Council and must meet one of the exceptions in MGO 4.26(4)(a); and
WHEREAS, for the reasons stated on the attached Noncompetitive Selection Request Form, Royer Industries, Inc. is the only contractor in the area that can provide the specific parts and repairs for the Royer 466, thereby meeting the exception of MGO 4.26(4)(a)2., “the service required is available from only one person or firm.”
NOW, THEREFORE, BE IT RESOLVED that the Common Council hereby authorizes the Finance Director to sign a sole source contract for purchase of goods and services from Royer Industries, Inc. to provide parts and repair services for the Royer 466 topsoil shredder, for the purposes and at the price described above.
BE IT FURTHER RESOLVED that the Finance Director or their Designee is authorized to sign amendments for the purchase of goods and services as described above.