Fiscal Note
This resolution creates a new project to fund the acquisition of an Emergency Response Application which will be paid for equally by the General Fund, Sewer Utility and Stormwater Utility.
The Budget Amendment necessary is as follows:
CE53-58510-810735 $11,500 10202-404-161
CE53-79140-810735 ($3,840) 10202-404-801
CE53-79460-810735 ($3,830) 10202-404-908
CE53-79461-810735 ($3,830) 10202-404-909
The entry needed to transfer the funds is as follows:
ES01-57443-000000-00-0000000-00810735 $3,830 83100-59140
ESTM-57443-000000-00-0000000-00810735 $3,830 84100-59140
CE53-79460-810735 ($3,830) 140070-49211
CE53-79461-810735 ($3,830) 140070-49212
Title
Amending the 2015 Engineering-Other Capital Budget to fund necessary Emergency Response software enhancements to the existing City Engineering managed GT Viewer application for improved Mapping and Reporting of severe incident/weather events.
Body
WHEREAS, City Engineering manages GT Viewer software for 350 staff from fifteen (15) different City agencies providing a comprehensive mapping and records viewer of public works facilities; and
WHEREAS, the Mayor recommended that the Emergency Operations Center (EOC) allow for improved mapping and reporting of severe weather related incidents; and
WHEREAS, City Engineering staff have collaborated with the Emergency Operations Center (EOC) task team to develop and implement an Emergency Response Application; and
WHEREAS, currently all EOC members use, and are very familiar with, GT Viewer; and
WHEREAS, due to current EOC staff familiarity and ease of use of the GT Viewer software program, this made GT Viewer the logical choice for application development. There would basically be a non-existent learning curve for EOC members, nearly eliminating the need for additional training. EOC members would be comfortable with immediate use and implementation of this application; and
WHEREAS, the Emergency Response application was developed within our existing GT Viewer system for EOC members to log severe weather related incidents. The application also provides the ability to better deploy work crews as necessary and post-incident reporting; and
WHEREAS, this one time purchase Emergency Response application is allowed under our existing site license and can be installed on any of the current 350 GT Viewer licensed computers citywide, yet is planned for installation on only EOC member computers at this time; and
WHEREAS, the Engineering Division Mapping Section staff will continue to support all Graphic Technologies, Inc. developed GT Viewer products and applications while continuing to collaborate with City agencies relative to the development of additional tools, streamlining workflows, introducing greater functionality, and addressing user learning gaps and needs for further training; and
WHEREAS, the Engineering Division received a software purchase quote of $10,000 plus a 15% annual maintenance fee from Graphic Technologies, Inc. for the Emergency Response application. The total cost for the year 2015, including maintenance, would be $11,500.
NOW THEREFORE BE IT RESOLVED, that the 2015 Capital Budget of Engineering Other is hereby amended to increase the Budget Authority in the Engineering Web/Mapping Software Capital Project by $11,500; and
BE IT FURTHER RESOLVED, that a transfer of $3,830 in available funds be made from both the Sewer and Stormwater Utilities to help fund this project.