City of Madison - File #: 52414

• File #: 52414
• Version: 1
• Name: Authorizing the Mayor and City Clerk to enter into a 3-year, competitively selected service contract with Aramark Uniform & Career Apparel, LLC for uniform rental and laundry services, and the Purchasing Agent to sign up to two optional one-y
• Type: Resolution
• Status: Passed
• File created: 7/10/2018
• In control: FINANCE COMMITTEE
• On agenda: 8/7/2018
• Final action: 8/7/2018
• Enactment date: 8/10/2018
• Enactment #: RES-18-00613
• Title: Authorizing the Mayor and City Clerk to enter into a 3-year, competitively selected service contract with Aramark Uniform & Career Apparel, LLC for uniform rental and laundry services, and the Purchasing Agent to sign up to two optional one-year extensions.
• Sponsors: Paul R. Soglin

Date	Ver.	Action By	Action	Result
8/7/2018	1	COMMON COUNCIL	Adopt	Pass
7/30/2018	1	FINANCE COMMITTEE	RECOMMEND TO COUNCIL TO ADOPT - REPORT OF OFFICER	Pass
7/24/2018	1	COMMON COUNCIL	Refer	Pass
7/11/2018	1	Finance Department	Referred for Introduction

Fiscal Note

The proposed resolution authorizes a citywide contract for uniform rental and laundry services. The estimated cost of the annual contract is $65,000 annually. Funding for the contract is included in agency budgets utilizing the service. No additional appropriation is required.

Title

Authorizing the Mayor and City Clerk to enter into a 3-year, competitively selected service contract with Aramark Uniform & Career Apparel, LLC for uniform rental and laundry services, and the Purchasing Agent to sign up to two optional one-year extensions.

Body

WHEREAS, the Engineering, Fleet Services, Monona Terrance, Streets, Parks, Metro, Parking Utility, and Water Utility Departments require uniform rental and laundry services, and

WHEREAS, the above Departments worked with the Purchasing Division to issue RFP #8714-0-2018-BP to solicit proposals for such services, and

WHEREAS, only one proposal was received for this RFP, submitted by Aramark Uniform & Career Apparel, LLC, and that proposal was deemed to be responsive to the needs of the City according to the specifications of the RFP; and

WHEREAS, to complete the uniform rental and laundry services a three (3) year contract with two (2) optional one (1) year extensions is required, and Aramark Uniform & Career Apparel, LLC proposed a contract price of approximately $60,000 per year to service the City of Madison and its uniform rental needs under RFP # 8714-0-2018-BP; and

WHEREAS, under MGO 4.26(3) (e), service contracts of more than one year that average more than $50,000 per year in cost require Common Council approval and signature by the Mayor and City Clerk:

NOW, THEREFORE, BE IT RESOLVED, that the Mayor and City Clerk are authorized to sign a contract with Aramark Uniform & Career Apparel, LLC for the purposes and at the price described above, for a term of three (3) years; and,  

BE IT FURTHER RESOLVED, that the initial contract may be renewed without increase in the contract prices for two additional terms of one hear each, upon mutual written agreement of the parties; and,

BE IT FINALLY RESOLVED, which the Purchasing Agent is authorized to sign agreement(s) to effectuate the above-mentioned renewals, if upon consultation with the affected departments s/he determines such renewal to be in the City's best interest and the form of renewal document is approved by the City Attorney.