Title
Authorizing the Mayor and City Clerk to enter into a Purchase of Services contract on behalf of the City with Quercus Land Stewardship Services, LLC for Invasive Vegetation Control and Installation and Maintenance of Native Seed and Plants.
Fiscal Note
The proposed resolution authorizes the purchase of services contract with Quercus Land Stewardship Services, LLC for invasive vegetation control and installation of native plants at a total estimated cost of $126,000. In the adopted 2018 budget the Parks division has budgeted $81,500 within the Conservation Park Improvements program (split funded by GO Borrowing, Impact Fees, and Olin Trust earnings) and the Park Land Improvements Program (funded by GO Borrowing). The Engineering Division oversees the stormwater management funding provided in the adopted 2018 operating budget within the Stormwater Utility budget for $55,500 to help with invasive species control in the City's greenways. The adopted 2018 budget provides sufficient funding for the proposed contract.
MUNIS:
17302-54255
17492-54255
84258-54255
84262-54255
Body
WHEREAS, the Purchasing Division, Engineering Division and Parks Division through a competitive process solicited proposals for RFP# 8701-0-2018-JA, Invasive Vegetation Control and Installation and Maintenance of Native Seed and Plants; and
WHEREAS, an evaluation team, consisting of a representative from purchasing and relevant city staff from the Engineering and Parks Divisions, conducted a detailed evaluation of each of the bids and selected the lowest responsive bidder for the base bid and proposed 3 year extension; and
WHEREAS, through the contract Quercus Land Stewardship Services, LLC will remove invasive species and install native vegetation on property owned by the Parks Division and Engineering Division; and
WHEREAS, the low bid for Quercus Land Stewardship Services, LLC. is $125,979.24 for the work in 2018; and
WHEREAS, additional sites and work that may be added to this contract are identified for a not to exceed amount of $11,020.76; and,
WHEREAS, the 2018 approved Capital Budget includes funding for native restoration and invasive control; and
WHEREAS, upon completion of the 2018 contract an amendment to continue work in 2019 and 2020 may be pursued; and
WHEREAS, under MGO 4.26(3) service contracts between one and three years with an average cost of services that exceeds fifty thousand ($50,000) per year of the contract requires approval of the Common Council.
NOW, THEREFORE, BE IT RESOLVED, that the Mayor and City Clerk or the Designee of the Finance Director, as appropriate, are hereby authorized to execute document(s) as necessary in a form approved by the City Attorney, with Quercus Land Stewardship Services, LLC. for the purposes and at the prices described above, for a term of one year with two optional extensions of (1) year each.