Fiscal Note
The proposed resolution authorizes a four-year agreement with Dane County Emergency Management to compensate the Madison Fire Department (MFD) for servicing the medication and supply vending machines at local hospitals. The machines are owned by the County, however due to COVID, MFD has procured supplies, stocked inventory, and serviced the machines for the County since May 2021.
The City reimburses the County for the cost of medications and supplies that MFD uses from the vending machines. Funding for the supplies is included in MFD’s adopted operating budgets for 2021 and 2022.
To compensate MFD for servicing the machines, the County will deduct a total $19,630.72 from the City’s invoice for supplies for the period of May to December 2021. For the calendar years 2022, 2023, and 2024, the County will pay the City an annual sum of $15,000, $15,570 and $16,470 respectively for compensation of staff time to service the machines. No appropriation is required.
Title
BY TITLE ONLY: Authorizing a four-year agreement with Dane County Emergency Management for the facilitation of the medication and supply vending machines at local hospitals.
Body
WHEREAS, the Madison Fire Department has long utilized medication and supply vending machines located at each of the area hospitals so staff can efficiently resupply units after transporting a patient, and
WHEREAS, Dane County EMS purchased the medication supply vending machines from the Madison Fire Department in August 2020 with the goal of expanding the vending machine utilization to other Dane County EMS providers, and
WHEREAS, in light of COVID response activities Dane County EMS was unable devote staff to this endeavor and Madison Fire Department continued to procure supplies, stock inventory, and service the machines, and
WHEREAS, to formalize this arrangement the County and City drafted a purchase of services agreement, and
WHEREAS, the City will reimburse the County for the cost of medications and supplies utilized from the vending machines that the County has procured by piggy-backing off the City’s competitively bid medical supply contracts estimate to be up to $96,000 annually, and
WHEREAS, for the month of May to December 2021 the County will deduct a total $19,630.72 from the invoiced supplies for compensation of staff time to execute the program, and
WHEREAS, for the calendar years 2022, 2023, and 2024 the County shall pay the City an annual sum of $15,000, $15,570 and $16,470 respectively for compensation of staff time to execute the program; and
WHEREAS, MGO 4.26 requires the Common Council to approve service contracts exceeding
$50,000; and
WHEREAS, MGO 4.26 also requires a contract for more than three years to be authorized by
the Common Council; and this contract has a duration of four years; and
NOW, THEREFORE, BE IT RESOLVED, that the City approve the agreement with Dane County for the medication and supply vending machine program;
BE IT FURTHER RESOLVED, that the Mayor and Clerk are authorized to execute the agreement.