Fiscal Note
The proposed resolution authorizes the execution of a contract between the City of Madison and Slipstream Group, Inc. for building decarbonization assessments and decarbonization planning. The contract shall not exceed $250,000 for the period June 15, 2026 - March 15, 2027, with the option to extend the contract if needed. The 2026 Adopted Capital Budget includes sufficient funding for this contract within the Sustainability Improvements program (MUNIS #10563). No additional appropriation required.
Title
Authorizing the Mayor and City Clerk to enter into a competitively selected, 9-month contract with Slipstream, Inc. for building decarbonization assessments and strategic decarbonization planning.
Body
WHEREAS, the Common Council adopted RES-19-00267 which set the goal of reaching 100% renewable energy and net zero carbon emissions for City operations by 2030 and community-wide by 2050; and,
WHEREAS, in August 2024, the Common Council adopted RES-24-00518, which adopted the Sustainability Plan Update and directed staff to implement the recommendations in the plan; and,
WHEREAS, Goal 7 in the Sustainability Plan is to reduce greenhouse gas emissions (GHG) from City facilities and buildings 55% by 2030 from 2018 baseline; and,
WHEREAS, GHG emissions from City-owned buildings and facilities were the source of 46,396 metric tons (102,284,622 pounds) of carbon pollution in 2022, which is 52% of all GHG emissions from City operations; and,
WHEREAS, achieving the City’s emissions reduction goals requires improvements and retrofits to the City's portfolio of existing buildings to improve energy efficiency and eliminate the use of fossil fuels to the greatest extent possible, a process known as decarbonization; and,
WHEREAS, decarbonization planning helps identify a phased approach for implementing building retrofits and upgrades across a portfolio of buildings, which may be a mix of electrification, energy efficiency, and renewable energy, calculates and emissions savings, and estimates the potential capital and operational costs over a realistic timeline; and,
WHEREAS, the 2026 Adopted Mayor's Office Sustainability Improvements Project capital budget authorizes funding for strategic decarbonization planning; and,
WHEREAS, the City of Madison issued a Request for Qualifications for professional consultant team submissions to complete building decarbonization assessments and strategic decarbonization planning (RFP #15002-0-2026-BP); and,
WHEREAS, City Purchasing facilitated and documented the Request for Qualifications process and results, which received twenty-seven responses; and,
WHEREAS, Slipstream Group, Inc. was competitively selected among the responding vendors to provide the appropriate services; and,
WHEREAS, Slipstream Group, Inc. has been selected through the Request for Qualifications process, and is the final selected candidate in accordance with MGO Section 4.26 of Madison General Ordinances; and,
WHEREAS the proposed contract agreement includes compensation for services including on-site building decarbonization assessments, building energy modeling, and development of strategic plan for implementing building retrofits and upgrades to reduce or eliminate fossil fuel use across the City's portfolio of buildings and shall not exceed $250,000; and
NOW, THEREFORE BE IT RESOLVED that the Mayor and City Clerk are hereby authorized to execute a purchase of services contract between the City of Madison and Slipstream Group, Inc. in the amount of $250,000 for the period June 15, 2026 through March 15, 2027, with the option to extend the duration of the contract if needed.