Fiscal Note
The proposed resolution approves plans and specifications and authorizes the Board of Public Works to receive bids for installation of one truck scale at the City of Madison Streets East Facility at a total estimated cost of $198,000. Funding is provided by GO Borrowing within the Streets Division’s Streets Yard Improvements Capital Program (MUNIS 12503).
Title
Approving plans and specifications and authorizing the Board of Public Works to advertise and receive bids for the Truck Scales Project. (17th AD)
Body
Whereas the Streets Division has transferred funding from the EAB project by Legistar No. 52258 for the purchase and installation of for three (3) truck scales (1 scale located at each of the following (Streets East-Sycamore Ave., Streets West-Badger Rd., and Streets Far West-South Point Rd.); and
Whereas the Streets Division has already purchased under contract the furnishing and installation of the truck scale equipment; and
Whereas the Streets Division installed one scale in 2019 at the W. Badger Road facility; and
Whereas this project is for site excavation, construction of on/off ramps, installation of electrical power, and other miscellaneous site preparation and pavement needs specific to the Sycamore Ave location; and
Whereas this resolution approves the plans and specifications for this project, and allows the project to be advertised and receive bids;
NOW, THEREFORE BE IT RESOLVED
1. That the plans and specification for the Truck Scales Project, be and are hereby approved.
2. That the Board of Public Works be and is hereby authorized to advertise and receive bids for said project.
3. That the Mayor and City Clerk be and is hereby authorized to sign and grant easements or right-of-way release or procurement documents, maintenance agreements or encroachment agreements, as necessary and grant or accept dedication of lands and/or easements from/to the Developer/Owner for public improvements located outside of existing public fee title or easement right-of-ways.
4. That the City Engineer and Finance Director be and is hereby authorized to obtain and the Mayor and City Clerk be and is hereby authorized to execute any documents required for surveying, soils testing, inspection, and consulting services necessary for the Project in accordance with MGO Ordinances and City Policy, on a form and in a manner that has been approved by the City Attorney and Risk Manager.
5. That the City Parks Superintendent and City Streets Superintendent be and is hereby authorized to enter into an agreement of understanding permitting the Streets Division scale located at the Sycamore Ave. location to occupy portions of the access easement depicted on Lot 2 of CSM 10972, on a form and in a manner that has been approved by the City Attorney and Risk Manager.