Fiscal Note
This Resolution will increase expenditures in the Planning Division 2008 operating budget by $11,200, which will be fully offset with State grant revenues. There is no net impact on the levy.
Title
Authorizing an amendment to the Planning Division 2008 Adopted Operating Budget to increase expenditures and offsetting revenues by $11,200 to upgrade the MPO's Internet Ride-matching Software.
Body
Whereas, the Madison Area Transportation Planning Board (TPB) is the designated Metropolitan Planning Organization (MPO) for the Madison Metropolitan Area with responsibilities to perform metropolitan transportation planning and programming activities; and
Whereas, the City of Madison is the administrative agent of the MPO and is authorized in accord with Resolution TPB No. 18 to enter into a contract with a software provider (Trapeze Software Group Inc.) to upgrade the MPO's Internet Ride-matching software; and
WHEREAS, the City of Madison and the MPO have a joint service agreement (December 12, 2005) with the Wisconsin Department of Transportation - Southeast Region Office (WisDOT SE Region) for providing internet ride-matching services; and
WHEREAS, the City of Madison and the MPO maintains the ride-matching software applications, databases, and equipment on a server in the Information Technology Department of the City of Madison; and
WHEREAS, the internet ride-matching service is live and operational with oversight from two locations, the MPO office here in Madison and WisDOT SE Region; and
WHEREAS, the City of Madison on behalf of the MPO entered into a contract (June 26, 2006) with Trapeze Software Group Inc., to pay for and install the software to implement the internet ride-matching service; and
WHEREAS, the software installation included some detailed street address mapping that covers all of the counties in southern Wisconsin; and
WHEREAS, WisDOT SE Region now wants to upgrade the street address mapping to include additional counties in order to cover the entire State; and
WHEREAS, Trapeze Software Group has estimated that it will cost around $11,200 to upgrade the software with the additional mapping; and
WHEREAS, WisDOT SE Region has agreed to pay for the upgrade, including any licensing/maintenance fees, and has issued a purchase order to the MPO and City of Madison to complete the upgrade.
NOW THEREFORE, BE IT RESOLVED that the 2008 operating budget of the Planning Division in the Department of Planning and Community and Economic Development is hereby amended to include an additional $11,200 in purchased services (GN01-54901-224000) with a corresponding increase of $11,200 in revenues [GN01-73450-224000 (other gov pmts for ser)].
BE IT FURTHER RESOLVED that the Mayor and Clerk are authorized to enter into a contract with Trapeze Software Group Inc to implement the upgrade of the internet ride-matching software of the Madison Area Transportation Planning Board (TPB) with the additional street address mapping for approximately $11,200 and to bill the Wisconsin Department of Transportation Southeast Region Office for the costs of the upgrade.