Madison, WI Header
File #: 03838    Version: Name: Authorizing the Mayor and the City Clerk to execute a Professional Services Agreement with EMA, Inc. to facilitate and conduct a utility-wide, participatory self-assessment of organizational issues, communication, work practices, and technology; identify
Type: Resolution Status: Passed
File created: 6/6/2006 In control: Water Utility
On agenda: 8/1/2006 Final action: 8/1/2006
Enactment date: 8/7/2006 Enactment #: RES-06-00700
Title: SUBSTITUTE - Authorizing the Mayor and the City Clerk to execute a Professional Services Agreement with EMA, Inc., to facilitate and conduct a utility-wide, participatory self-assessment of organizational issues, communication, work practices, and technology; identify opportunities for improvement; and implement recommendations.
Sponsors: David J. Cieslewicz, Lauren Cnare
Date Ver.Action ByActionResultAction DetailsMeeting DetailsWatch
8/1/20062 COMMON COUNCIL AdoptPass Action details Meeting details Not available
7/25/20061 WATER UTILITY BOARD RECOMMEND TO COUNCIL TO ADOPT - REPORT OF OFFICERPass Action details Meeting details Not available
6/6/20061 WATER UTILITY BOARD RECOMMEND TO COUNCIL TO ADOPT - REPORT OF OFFICERFail Action details Meeting details Not available
5/31/20061 Water Utility Fiscal Note Required / Approval  Action details Meeting details Not available
5/31/20061 Finance Dept/Approval Group Approved Fiscal Note By The Comptroller's Office  Action details Meeting details Not available
Fiscal Note
The proposed Professional Services Agreement with EMA, Inc. will not exceed $50,000.  Funds for this project are included in the 2006 Water Utility Operating Budget.
Title
SUBSTITUTE - Authorizing the Mayor and the City Clerk to execute a Professional Services Agreement with EMA, Inc., to facilitate and conduct a utility-wide, participatory self-assessment of organizational issues, communication, work practices, and technology; identify opportunities for improvement; and implement recommendations.
Body
WHEREAS:  The Mayor issued his Initiative to Protect and Improve Madison's Drinking Water on May 22, 2006, stating in part that performance standards and benchmarks for the Water Utility will be implemented, including a benchmark to require the involvement of Utility staff in a participatory process for reviewing and assessing Utility practices and procedures, and recommending strategies for improvement, and
WHEREAS:  The Mayor has established a performance standard for the Water Utility to contract with an outside consultant specializing in public utilities by fall of 2006 to conduct a utility-wide self-assessment, gap analysis and strategic improvement plan with maximum involvement of management and staff; and
WHEREAS:  It is to the benefit of the Utility, its staff, its customers and the City to initiate this process expeditiously; and the Utility has conducted a competitive process for soliciting and evaluating proposals for this project; and
WHEREAS:  A selection committee with representatives of the Utility, the Board of Water Commissioners, the Mayor's Office and the Union has unanimously recommended EMA, Inc. for this contract; and
WHEREAS:  The Board of Water Commissioners concurs with the recommendation to contract with EMA, Inc. for a Strategic Planning Initiative for the Water Utility; and
WHEREAS:  EMA, Inc. is a firm with a national reputation of excellence and 30 years of experience working with water utilities and city governments on participatory assessments, strategic planning and implementation plans; and
WHEREAS:  Madison Water Utility has funds for strategic planning budgeted in its 2006 operating budget;
NOW THEREFORE BE IT RESOLVED that the Mayor and the City Clerk are authorized to execute a Professional Services Agreement not to exceed $50,000 with EMA, Inc of St. Paul, Minnesota to facilitate and conduct a participatory process of assessment, identification of opportunities for improvement and implementation of recommendation in the areas of organization, communication, work practices and technology.