Fiscal Note
This resolution removes $750,000 in revenue from the Ungrouped Revenue section of the 2006 Operating Budget. (GN01-78310-000000-00-0000000-00000000-00000000) This resolution also removes the corresponding expense of $750,000 from the Purchased Services area of the Information Services 2006 Operating Budget. (GN01-54950-342000-00-0000000-00000000-00000000)
Creates $676,328.02 of budget authority in the 2006 Capital Budget for an Enterprise Permiting Software project. (CE34-58510-810558-00-0000000-00000000-00000000). The $676,328.02 in funding for this project is provided from the sale of property in 2006. (CE34-78320-810558-00-0000000-00000000-00000000) Future year funding, which is estimated to total $900,000, will be required in the 2008-10 Capital Budgets.
Title
Amending the 2006 Operating budget and 2006 and 2007 Capital budgets to allow for the transfer of the Enterprise Permitting System project from the operating to capital budget and authorizing funding in the amount of $676,328 derived from the sale of land. Further, amending the Information Services Capital Improvement Program for years 2007-2010 to include this project.
Body
Background
There are 15 or more separate systems throughout the City that deal with permitting and inspection processes, along with handling the plan review process, zoning applications and licensing. The Enterprise Permitting System project would replace these stand-alone systems and integrate with the City's Geographic Information System. It would have a web-based component that would move the City towards a "one-stop shopping" place for business and citizens that need to interact with City government. This would allow those interested to transact business via the Internet, avoiding the need to come downtown. It would also provide tracking of applications and approval processes via the web and remote access for many of the City's "field" personnel, increasing the efficiency of their operations. The system will allow citizens to inform city staff about damaged infrastructure (street potholes, dark streetlights) and property complaints (snow and ice removal, long grass and weed control) by generating work orders for follow up. During the course of this project, the agencies that may be impacted includes but is not limited to: Building Inspection, Code Enforcement, Engineering, Traffic Engineering, Water Utility, Parks, Police, Fire, Public Health, Metro Transit, and Clerk's.
Resolution
WHEREAS, The 2006 Operating Budget of Information Services included authorization in the amount of $750,000 funded by the sale of surplus city property; and
WHEREAS, Mayor Dave Cieslewicz has made this project a priority; and
WHEREAS, a City staff team has been convened to develop and issue a Request-For-Proposal for this project; and
WHEREAS, the sale of surplus property located at 4130 Hoepker Rd has already taken place providing net proceeds of $676,328.02; and
WHEREAS, this project is expected to be a multi-year project, implemented in phases, currently anticipated to be as follows:
Phase One - 6/1/2006 - 12/31/2007
Phase One will be the implementation of the permitting and code enforcement processes. This will encompass the bulk of permits issued and related inspections by Building Inspection Division and Engineering. In addition it will include the inspection activities performed by the Code Enforcement Division of the Department of Planning and Development. An online web-based component will be implemented as part of this phase.
Subsequent Phases - 1/1/2008 - 4/30/2010
Subsequent phases will be adding licensing activities to various City agencies, providing remote access for field personnel, special assessments, service requests/work orders, and asset management activities. Costs for the subsequent phases are estimated to be as follows:
2008 - $400,000.00 - GIS Interface, Field Devices, Asset Management, Special Assessments
2009 - $400,000.00 - Licensing Activities, Service Requests/Work Orders
2010 - $100,000.00 - Additional Field Deployments; and
WHEREAS, accounting for a multi-year project is better suited for the City's Capital Budget;
NOW, THEREFORE, BE IT RESOLVED, that the 2006 Operating budget and the 2006 and 2007 Capital budgets be amended by removing the $750,000.00 in property sales in the Ungrouped Revenue section of the 2006 Operating budget and corresponding Expenses in the Information Services 2006 Operating budget, and create the Enterprise Permitting System project in the 2006 and 2007 Capital budgets; and
BE IT FURTHER RESOLVED, the proceeds for the sale of 4130 Hoepker Rd be allocated to the newly created Enterprise Permitting System project in the 2006 Capital budget and matching budget authority be included, and
BE IT FURTHER RESOLVED, the Information Services Capital Improvement Program budget is amended to include the Enterprise Permitting System project for future years consideration as $400,000.00 in 2008, $400,000.00 in 2009, and $100,000.00 in 2010.