Fiscal Note
The proposed resolution authorizes the application and execution of a grant agreement with the Wisconsin Department of Transportation. If awarded, these funds would be used to undertake a study to evaluate jurisdictional boundaries, governance structures, financial plans, service expansion plans, and conduct community engagement. The total cost of the transportation study project is $800,000. The proposed grant would cover 80% of the project costs or $640,000. Work would occur across 2025 and 2026. Half of the federal amount was appropriated in the 2025 budget through Legistar File #86599, and the remaining half will be included in Metro’s 2026 operating budget request. The local share of the grant will also occur over 2025 and 2026 using $80,000 from existing consulting services budget in 2025 and the remaining $80,000 to be included in Metro’s 2026 budget request.
The proposed resolution also authorizes a one-year contract for Remix planning software. The current contract for the software ends in June 2026. This resolution would extend the contract through June 2027. The cost of the additional year is $82,000 and Metro would include funding in its 2026 and 2027 operating budget request.
Title
Authorizing the Transit General Manager to file an application for a Section 5304 Planning grant with Wisconsin Department of Transportation and authorizing the Mayor and the City Clerk to execute the associated grant agreement with WISDOT and the 13(c) agreement with Teamsters Local No.120 and authorizing a non-competitive procurement for Remix planning software.
Body
Under Section 5304 funds are available for planning projects. The State of Wisconsin is eligible to secure Planning funds and to pass them through to local transit properties for projects. Metro will use these funds to undertake a study to evaluate jurisdictional boundaries, governance structures, financial plans, and conduct community engagement.
This resolution authorizes a one-year non-competitive procurement for Remix planning software and associated agreement for access to facilitate completion of this planning work.
WHEREAS, WISDOT has been delegated authority to award and pass through Federal financial assistance for a transportation project; and
WHEREAS, grants for financial assistance will impose certain obligations upon the City of Madison, including the provision of the local share of the project costs; and
WHEREAS, as a condition of the assistance, the City of Madison must provide all annual certifications and assurances required by FTA and WISDOT, and negotiate an agreement relating to the protection of mass transit employees under the provisions of Section 5333(b), formerly Section 13(c) of the Federal Transit Act, as amended; and
WHEREAS, WISDOT has awarded a total of $640,000, split evenly between 2025 and 2026, in 5304 planning grant funds to the City of Madison to complete this planning study; and
NOW, THEREFORE, BE IT RESOLVED BY THE COMMON COUNCIL OF THE CITY OF MADISON:
1. That the Transit General Manager is authorized to execute and file applications for planning assistance on behalf of the City of Madison with WISDOT for Federal assistance authorized by Title 23 and Chapter 53 of Title 49, United States Code, or other Federal Statutes authorizing the above-mentioned projects set forth in the preamble and administered by FTA.
2. Authorization for a non-competitive contract to procure Remix planning software from Remix Technologies LLC ("Remix"), a subsidiary of Via Transportation Inc. ("Via") and necessary access to be executed by the Mayor
3. That the Transit General Manager is authorized to execute and file with such applications the annual certifications and assurances and other documents WISDOT requires before awarding a financial assistance grant.
4. That, in accordance with 39.02 of the MGO, the Transit General Manager, in conjunction with the
Affirmative Action Director, is authorized to set forth and execute affirmative disadvantaged business policies in connection with the procurement needs of the grant's projects.
5. That the Mayor and City Clerk are authorized to execute grant agreements for the aforementioned applications.
6. That the Mayor and City Clerk are authorized to execute agreements pursuant to Section 5333(b) under the Federal Transit Act, as amended, between the City of Madison, Wisconsin and Drivers, Salesmen, Warehousemen, Milk Processors, Cannery, Dairy Employees and Helpers Union Local 120, affiliated with the International Brotherhood of Teamsters, Chauffeurs, Warehousemen and Helpers of America, with reference to this grant application.
PROJECT DESCRIPTION TOTAL COST FTA SHARE LOCAL SHARE
Transportation Study Project $ 800,000. $ 640,000. $ 160,000.