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File #: 80814    Version: 1 Name: A RESOLUTION authorizing the Mayor and City Clerk to enter into a 3-year, competitively selected service contract with Moss Adams LLP to provide advisory and software implementation services related to the procurement and implementation of a Human Resourc
Type: Resolution Status: Passed
File created: 11/13/2023 In control: Human Resources Department
On agenda: 12/5/2023 Final action: 12/5/2023
Enactment date: 12/13/2023 Enactment #: RES-23-00777
Title: Authorizing the Mayor and City Clerk to enter into a 3-year, competitively selected service contract with Moss Adams LLP to provide advisory and software implementation services related to the procurement and implementation of a Human Resources Management System.
Sponsors: Satya V. Rhodes-Conway
Attachments: 1. 12022-0-2023-BP HR Consultant (RFP).pdf, 2. Moss Adams-City of Madison Technical Proposal 9.1.23.pdf, 3. Form D Cost Proposal REVISED.pdf

Fiscal Note

The resolution authorizes the City to enter into a contract with Moss Adams LLP to provide professional services related to the procurement and implementation of a Human Resources Management System. The total cost of the contract is not to exceed $365,000 over three years. Funding will be available in HR’s 2023 budget, contingent on adoption of the year-end appropriation resolution (File 80860). Approval of the transfers in the year-end resolution will allow HR to encumber funds for the contract in 2023 and begin services immediately.

 

Title

Authorizing the Mayor and City Clerk to enter into a 3-year, competitively selected service contract with Moss Adams LLP to provide advisory and software implementation services related to the procurement and implementation of a Human Resources Management System.

 

Body

WHEREAS, the City of Madison Human Resources and Information Technology Departments require consulting services in order to pursue implementing a Human Resource Management System as a multi year initiative; and

WHEREAS, the Human Resources and Information Technology Departments worked with the Purchasing Division to issue RFP #12022-0-2023-BP to solicit proposals for such services, and received 5 proposals; and

 

WHEREAS, an evaluation team consisting of Purchasing and relevant Department staff conducted a detailed evaluation, scored and ranked each of the proposals using criteria including cost, skill, past performance, and references; interviewed finalists and Moss Adams, LLC was selected through this process; and

 

WHEREAS, to complete the consulting work, a three-year contract is required, and Moss Adams proposed a contract price not to exceed $365,000 to provide advisory and software implementation services related to the procurement and implementation of a Human Resources Management System and accomplish all of the other deliverables required by RFP #12022-0-2023-BP ; and

 

WHEREAS, under MGO 4.26(3)(e), service contracts of more than one year that average more than $100,000 per year in cost require Common Council approval and signature by the Mayor and City Clerk;

 

NOW, THEREFORE, BE IT RESOLVED, that the Mayor and City Clerk are authorized to sign a contract with Moss Adams, LLC for the purposes and at the price described above, for a term of three (3) years.