Fiscal Note
The proposed resolution authorizes a sole source three-year purchasing agreement for prescribed grazing services from Haakhagen Goat Grazing LLC at a total estimated cost of $150,000, not to exceed $60,000 per year. Funding for the project is available in Munis 17124. No additional appropriation is required.
Title
A Resolution authorizing a sole source contract for prescribed grazing services from Haakhagen Goat Grazing LLC for sustainable vegetation management on a (3) year term for the City of Madison Parks.
Body
The proposed resolution authorizes the purchase of services contract with Haakhagen Goat Grazing, LLC for prescribed grazing, an important sustainable vegetation management, for a three-year term at a total estimated cost of $150,000, not to exceed $60,000 per year. The 2023 Parks Capital Improvement Budget includes funding for conservation parks. This funding is sufficient for the planned agreement. No additional appropriation is required.
WHEREAS, the Parks Division is committed to incorporating alternative sustainable vegetation management practices that adhere to the tenets of integrated pest management and grazing services has allowed Parks to increase the quality and number of acres under management without increasing herbicide use on those acres; and
WHEREAS, in recent years, Parks has steadily increased the numbers of sites and the numbers of acres managed with prescribed grazing from two sites, totaling seven acres in 2020, to eight sites totaling 69 acres planned for 2023; and
WHEREAS, the result of the formal bid process (RFP # 11022-0-2022-AM) in 2022 indicated that there were no other grazing vendors located close enough to Madison, with the capacity to graze all of our sites and acreages, and with the operation procedures that allow parks staff and volunteers to perform daily maintenance checks; and
WHEREAS, Parks staff anticipate expanding the use of prescribed grazing, and continuing to rotate grazing throughout the park system as part of yearly invasive species management supporting habitat restoration efforts in accordance with the Parks Land Management Plan; and
WHEREAS, under MGO 4.26(4)(a) a service contract of $50,000 or more that was not competitively selected must be approved by the Common Council and must meet one of the exceptions in MGO 4.26(4)(b); and
WHEREAS, for the reasons stated on the attached Noncompetitive Selection Request Form,
Haakhagen Goat Grazing, LLC is the only grazing services in the area that can provide the specific needs of the Parks Division, thereby meeting the exception of MGO 4.26(4)(b)2., “the service required is available from only one person or firm.”
NOW, THEREFORE, BE IT RESOLVED that the Common Council hereby authorizes the Mayor and City Clerk to sign a sole source contract for purchase of services from Haakhagen Goat Grazing, LLC to provide goat grazing services for the Parks Division, for the purposes and at the price described above.
BE IT FURTHER RESOLVED that the Finance Director or their Designee is authorized to sign amendments for years two and three of the above contract to reflect changes to the specific sites that will be serviced by Haakhagen Goat Grazing, LLC in those years.