Title
Request from March of Dimes for the use of Law Park and portions of Olin Park for March for Babies, on Saturday, May 11, 2013.
Body
Conditions for March of Dimes, requesting the use of Law Park and portions of Olin Park for March for Babies, on Saturday, May 11, 2013. The March will take place on the bike path from Law to Olin, continue along Olin-Turville Court, and turn around at the lower parking lot.
Parks Staff recommends approval, based on the following conditions:
3. Organizer will provide an insurance certificate covering this event and naming the City of Madison as "additional insured".
2. For the Law Park set-up, organizer will schedule a site plan meeting with Craig Klinke, the East Parks Maintenance Supervisor (246-4508 or cklinke@cityofmadison.com) at least two weeks before the event, and will agree to any site recommendations he may make. (If the organizer has questions about Olin Park, she may also want to check in with Lisa Laschinger, the West Parks Maintenance Supervisor, at 266-9214 or llaschinger@cityofmadison.com )
4. Organizer will provide a $3,000 (refundable) damage deposit with the Parks Division prior to the event and acknowledges that this group will be responsible for any and all actual field renovation costs which may result from this event.
5. Organizer understands that no permanent marking of streets, paths, or sidewalks will be allowed - chalk may be used, but not spray paint or spray chalk.
6. Organizer will apply for a Parade Permit. (already done)
7. Organizer understands that no driving or parking on the grass is allowed.
8. Organizer will be responsible for full clean-up of all park areas used immediately after the event.
9. Amplification will be allowed from 8am to Noon, but sound will be kept to a reasonable level at all times, and particularly early in the morning.
10. Organizer will provide specific plans for parking, medical, security, and trash and recycling.
11. Fees will be paid and the approved insurance will be on file in the Park Office at least one week before the event.
12. In connection with the tents and inflatable that will be set up in Law Park, organizer will contact Digger's Hotline, approximately 10 days before May 11, and will then provide the Parks Office with the Ticket Number for the utility locate.
Estimated Fees:
Scheduling Fee $200
PA Permit $100
Temporary Structures
6 X $200 = $1200
$1500.00