Fiscal Note
The proposed resolution approves plans and specifications and authorizes the Board of Public Works to advertise and receive bids for the Golf Enterprise’s Yahara Hills Maintenance Facility. The total estimated cost of the project is $2,990,000. Funding for this project is authorized in the 2026 Park’s Division's Adopted Capital Budget (Munis #15611). The project will be entirely funded through the Golf Enterprise Fund via reserves applied and non-General Fund GO Borrowing that will be repaid by the Golf Enterprise Program. No additional appropriation is required.
Title
Approving plans and specifications and authorizing the Board of Public Works to advertise and receive bids for Parks Golf Yahara Hills Maintenance Facility. (District 16)
Body
In 2022, Dane County and the City of Madison negotiated the purchase of a portion of the City of Madison’s Yahara Hills Golf Course, with the intention to site a new Dane County landfill and Sustainability Campus for the County to continue to provide local waste management services. The existing Madison Parks Golf Yahara Hills Maintenance Facility is located on the land purchased by Dane County and is required to be vacated by the City of Madison in 2028 as part of the Dane County/City purchase agreement.
In order to continue golf maintenance operations at Yahara Hills Golf Course, the City of Madison adopted capital budget includes funding for a new Yahara Hills Maintenance Facility to be constructed on the eastern side of the existing customer parking lot of the Yahara Hills Golf Course at 7509 Millpond Road. The proposed facility will service all equipment for the Yahara Hills Golf Course, be the primary work location for the Program’s Equipment Mechanic and support yearly winter maintenance for program-wide equipment. The Facility includes repair bays for mowers and misc. equipment, a fabrication area and parts room, unconditioned storage area and staff areas to include office, break, rest room and locker areas.
This resolution approves the plans and specifications for the project, authorizes the Board of Public Works to advertise for and receive bids for the project, authorizes execution of any lease or easement documents necessary to accomplish the project and authorizes the acquisition of materials and services required to successfully complete the project.
BE IT RESOLVED:
1. That the plans and specifications for the Yahara Hills Maintenance Facility are hereby approved.
2. That the Board of Public Works is hereby authorized to advertise for and receive bids for the Project.
3. That the City Engineer and Finance Director are hereby authorized to obtain all Furnishings, Fixtures, Equipment and Materials necessary for the Project in accordance with City Purchasing Policy.
4. That the Mayor and City Clerk are hereby authorized to execute easement and lease documents necessary for the Project in accordance with MGO Ordinances and City Policy, on a form and in a manner that has been approved by the City Attorney and Risk Manager.
5. That the City Engineer and Finance Director are hereby authorized to obtain and the Mayor and City Clerk are hereby authorized to execute any documents required for moving, remediation, testing, inspection and consulting services as necessary for the Project in accordance with MGO Ordinances and City Policy, on a form and in a manner that has been approved by the City Attorney and Risk Manager.