City of Madison - File #: 76431

• File #: 76431
• Version: 2
• Name: SUBSTITUTE: A RESOLUTION authorizing city staff to fully fund the window replacement in 2023 associated with one façade of the City County Building after bids were received that were overbudget Amending the Engineering-Facilities Management Adopted Capit
• Type: Resolution
• Status: Passed
• File created: 2/24/2023
• In control: BOARD OF PUBLIC WORKS
• On agenda: 3/21/2023
• Final action: 3/21/2023
• Enactment date: 3/24/2023
• Enactment #: RES-23-00262
• Title: SUBSTITUTE: A RESOLUTION authorizing city staff to fully fund the window replacement in 2023 associated with one façade of the City County Building after bids were received that were overbudget Amending the Engineering-Facilities Management Adopted Capital Budget to add an additional $348,000 GO Borrowing funding to the City-County Building Improvements program for the replacement of windows.(AD 4).
• Sponsors: Satya V. Rhodes-Conway, Michael E. Verveer

Date	Ver.	Action By	Action	Result
3/21/2023	2	COMMON COUNCIL	Adopt Substitute - 15 Votes Required	Pass
3/13/2023	2	FINANCE COMMITTEE	RECOMMEND TO COUNCIL TO ADOPT (15 VOTES REQUIRED) - REPORT OF OFFICER	Pass
3/8/2023	1	BOARD OF PUBLIC WORKS	Return to Lead with the Recommendation for Approval	Pass
3/7/2023	1	FINANCE COMMITTEE	Refer
3/7/2023	1	COMMON COUNCIL	Refer	Pass
2/28/2023	1	Engineering Division	Referred for Introduction

Fiscal Note

The proposed resolution amends the Engineering - Facilities Management capital budget by increasing GO Borrowing by $348,000 for the CCB Building Improvements capital program (Munis project # 10561). Funding is for the City’s portion of window replacements on the MLK façade.

The 2023 adopted budget included an appropriation of $1,200,000 in GO Borrowing for CCB Building Improvement. The majority of this amount is reserved for the City’s portion of a generator upgrade occurring in 2023 and 2024, with $400,000 designated for the City’s portion of window replacement on the MLK façade. The window replacement project is occurring in coordination with Dane County (see Legistar File 66667, RES-21-00607 for the intergovernmental agreement between the City and County). The County recently received bids for the work that were over budget. The City’s portion totals $748,000, which is $348,000 over budget. An amendment to increase the budget is necessary to complete the project.

Title

SUBSTITUTE: A RESOLUTION authorizing city staff to fully fund the window replacement in 2023 associated with one façade of the City County Building after bids were received that were overbudget  Amending the Engineering-Facilities Management Adopted Capital Budget to add an additional $348,000 GO Borrowing funding to the City-County Building Improvements program for the replacement of windows.(AD 4).

Body

WHEREAS, The City of Madison has an Intergovernmental Agreement (IGA) with Dane County for a grant from the US Department of Energy (DOE).  The grant is funding a joint Dane County-City of Madison- Slipstream energy efficiency field validation effort to upgrade windows and lighting controls on one façade of the City County Building (CCB) and then document the associated energy savings and related benefits. See Legistar File 66667 for further background; and

WHEREAS, Dane County has advertised and received bids for the window portion of this work that were over the estimated budget; and

WHEREAS, The City’s portion of this bid, associated with windows in City spaces in CCB totals $748,000, exceeding what was budgeted by $348,000.

NOW, THEREFORE, BE IT RESOLVED, Staff requests amending the 2023 CCB Building Improvements Fund Major 10561 to add that the Engineering-Facilities Management Adopted Capital Budget is amended to appropriate an additional$348,000 of additional GO Borrowing to the City-County Building Improvements program (Munis 14114) for the City’s share of replacing the windows on the MLK façade of the CCB.