Fiscal Note
Traffic Engineering provides radio infrastructure services on the City's radio system to both internal City agencies and external government users. Historically, external users have been charged anually for these services without a formalized contract. The proposed resolution would allow the City Traffic Engineer to sign contracts with external users to provide radio services. Revenues from radio services are included in Traffic Engineering's 2022 Adopted Operating Budget. No additional appropriation required.
Title
A Resolution authorizing the Traffic Engineer to execute agreements to provide trunked radio infrastructure services on the City’s Radio System to other entities and receive payment for the same.
Body
WHEREAS, the City of Madison operates an ASTRO® 25 Motorola Radio System for the purposes of providing radio communications to City agencies as well as other, primarily government users who operate their own Motorola radios and communication devices on the City’s system; and
WHEREAS, Traffic Engineering’s Communications Shop is in charge of the City’s Motorola radio system and Communications Shop staff are authorized to perform programming, maintenance and repairs on Motorola radios and related equipment, and have been performing such repairs and services for City agencies and other government users, for a fee, for many years; and
WHEREAS, the current external users are:
City of Monona
Dane County
Madison College/MATC
UW Hospitals and Clinics Authority
University of Wisconsin-Madison
US Department of Veterans Affairs
Overture Center Foundation, Inc.
State of Wisconsin
WHEREAS, the annual fees charged by the City are charged on a per-radio basis, along with hourly rates for additional time and materials, with such fees established by the Traffic Engineering division. The annual fee for each user ranges from approximately $1,300 to $29,000 for 2022 (not including additional time and materials) with annual adjustments as needed to cover increasing costs; and
WHEREAS, some existing users are beginning to require a written contract to pay the City for these services, and it will be beneficial for the City to establish written contracts to formalize this practice;
NOW, THEREFORE, BE IT RESOLVED, the City Traffic Engineer is authorized to sign contracts with the above-listed users, and any similar users added in the future, in a form approved by the City Attorney, for the purpose of providing the services and collecting the fees described above. Such contracts may be executed for any length of time deemed appropriate by the Traffic Engineer.