Title
Discussion of recommendations for clarifications and revisions to provisions of Madison General Ordinance (MGO)4.25
Body
Top items for immediate action:
a. Clarify $5,000 threshold. See Exhibit A for background, context and proposal.
b. Review implementation of a “sliding scale” of compliance for bidders at the time of bidding and during the term of the contract. See Exhibit B for context and discussion.
Prioritize other items for clarification or revision:
c. Define “apparel” more clearly.
(MGO 4.25,Sec. (3)(a), Definitions)
d. Determine effectiveness and practical implications of required quarterly submission of sworn disclosure statements by awarded contractors.
(MGO 4.25, sec. (5)d, Continuing Disclosure and Transparency)
e. Assess broad requirements for vendors/distributors to certify compliance of manufacturers or factories with all applicable local, national or international laws, including laws of the jurisdiction where factories are located, e.g. OSHA, or ILO laws. Revise policy to create a framework where compliance is possible.
(MGO 4.25, sec.(4)(c) Effect of Applicable Law)
f. Determine when during the bid process and from whom to require submission of disclosure statements and discussion of practical, administrative (for Purchasing staff) and cost considerations (for bidders) of implementing either option:
• Option 1: at the time of bidding by all bidders
• Option 2: at the time of award by the awarded contractor only
g. Propose changes to format and information required in Bidder Disclosure Form. Refer to Exhibit B, Carol’s suggested improvements to the form.
h. Draft language to provide flexibility for the City to move towards adopting Sweatfree Purchasing Consortium’s developed models for a code of conduct, policy and processes that include, but are not limited to, standards for forms, reporting methods, etc. without additional major revisions to the ordinance.
i. Other - as may have been previously included in the Work Plan. See Exhibit C, Draft Work Plan.