Fiscal Note
The proposed resolutions authorizes the Madison Police Department (MPD) to apply for, and accept if awarded, a FY2026 USDOJ Edward Byrne Memorial Justice Assistance Grant in the amount of $100,805 and to utilize the funds to support law enforcement initiatives. The grant requires that Dane County, the City of Fitchburg, and the City of Madison submit one joint application under one agency. If awarded, the grant will be allocated as follows: Dane County will receive $5,000 for the District Attorney Crime Response Program victim/witness services, the City of Fitchburg will receive $11,144 for data analysis software, and the City of Madison will receive $84,661 for video storage and associated costs. The estimated costs for the City of Madison will be allocated as follows: $41,011 to personnel including overtime, interns, and fringe benefits for video storage work, $33,000 for server maintenance and upgrades, $7,500 for cloud storage fees, and $3,150 for cloud configuration service fees. Any additional interest revenue received from the grant for MPD will be used for video storage or work supplies. No City appropriation is required.
Title
Amending the Police Department’s 2026 Operating Budget; and authorizing the Mayor and Chief of Police to accept a FY2026 USDOJ Edward Byrne Memorial Justice Assistance Grant for $100,805, and to utilize these funds to support law enforcement initiatives
Body
WHEREAS, the U.S. Department of Justice through the Office of Justice Programs, Bureau of Justice Assistance has designated the City of Madison to receive a FY2026 Edward Byrne Memorial Justice Assistance Grant (JAG) award; and,
WHEREAS, the JAG program supports law enforcement, crime prevention and education, planning, evaluation, technology improvement, and crime victim and witness initiatives and mental health programs and related law enforcement and corrections programs; and,
WHEREAS, the terms of the grant require that Dane County, the City of Fitchburg and the City of Madison submit a joint application under one agency; and,
WHEREAS, Madison Mayor Satya Rhodes-Conway, Fitchburg Mayor Julia Arata-Fratta and County Executive Melissa Agard signed a required Memorandum of Understanding regarding a proposed plan for the allocation and administration of any funds awarded; and,
WHEREAS, previous awards have been utilized in the past to support the efforts of the Dane County District Attorney Crime Response Program and the Madison Police Department.
NOW THEREFORE BE IT RESOLVED that the Police Department is authorized to apply for the FY2026 Edward Byrne Memorial Justice Assistance Grant for $100,805.
BE IT FURTHER RESOLVED that any grant funds received are appropriated to the Madison Police Department to be used for the purposes of the grant.
BE IT FURTHER RESOLVED that the Police Department is authorized to spend the grant funds in accordance with the grant application, with modifications upon appropriate approvals from funder, the U.S. Department of Justice, as follows:
• Dane County will receive a pass-through subaward of $5,000 for the District Attorney Crime Response Program victim/witness services
• The City of Fitchburg Police Department will receive a pass-through subaward of $11,144 for data analysis software
• The City of Madison Police Department will receive $84,661 for video storage upgrades and improvements and personnel expenses to implement them
BE IT FURTHER RESOLVED that any interest earned on the advanced funding will be used by the Police Department for video storage or work supplies.
BE IT FURTHER RESOLVED, that the Police Department’s operating budget is amended to appropriate any grant funds received to be used for the purposes of the grant, including modifications upon appropriate approvals from the funder.
BE IT FURTHER RESOLVED that the Mayor and Chief of Police (or designee) are authorized to sign any award letter and/or contracts necessary to carry out this resolution.
BE IT FINALLY RESOLVED that grant funds not expended as of December 31, 2026, be carried forward until fully utilized.