Fiscal Note
The proposed resolution approves the allocation of $838,039 941,909 of City funds for funding Older Adult programs in 2025. The resolution allocates available funds among 13 community-based non-profit organizations to fund 19 17 programs chosen through a Request for Proposals (RFP) process initiated by the Community Development Division that had an application due date of July 1, 2024. Allocation of the funds is contingent on adoption of the 2025 Operating Budget. The City's 2025 Executive Budget allocates $838,039 941,909 for Older Adult Services in 2025.
Title
SUBSTITUTE: Approving the allocation of City funds that are budgeted and designated to support older adult programming among a group of agencies selected through a Request for Proposals process conducted by the Community Development Division, for use towards contracts covering eligible expenses incurred on or after beginning in January 1, 2025 (Citywide).
Body
The proposed resolution approves the allocation of up to $838,039941,909 of City funds for contracts with community-based non-profit organizations selected through an RFP process for the provision of Older Adult programs operated in accordance with the “Older Adult Services 2024 Policy Concept Paper” adopted by the Common Council on May 21, 2024 in RES-24-00352, Legistar File #83210.
The Community Development Division (CDD) seeks to create the necessary conditions for Madison residents to realize their full potential through shared prosperity by building human capital and improving economic opportunities. Encompassed in the goal of Shared Prosperity through Building Human Capital is the assurance that older adults are prepared for lifelong success.
Action
WHEREAS, the City of Madison has a long-standing commitment of financial support for community-based organizations as part of its strategy to create the necessary conditions for Madison residents to realize their full potential by ensuring residents and neighborhoods have access to needed services; and,
WHEREAS, on May 21, 2024, the Common Council adopted RES-24-00352, which approved the “Older Adult Services 2024 Policy Concept Paper” establishing the program structures, effective practices, cost estimates and a program continuum for older adult programs, for which the City will offer financial support; and,
WHEREAS, the City’s 2024 Adopted Operating Budget included $838,039 to support ongoing Older Adult programs and that funding was is expected to remain intact through the process to adopt the City’s 2025 Operating Budget; and,
WHEREAS, on May 24, 2024, CDD released a Request for Proposals (RFP), Building Human Capital: Older Adult Services, with an application due date of July 1, 2024, and received proposals from 15 organizations requesting, in aggregate, more than $1.6 million in City support; and,
WHEREAS, CDD staff, with input from relevant community partners, reviewed those proposals and formulated recommendations regarding the allocation of available funds based on their alignment with the standards laid out in the “Older Adult Services 2024 Policy Concept Paper” and RFP document; and,
WHEREAS, those recommendations are were subject to review and approval by the Committee on Aging and, ultimately, by the Common Council, however, and are scheduled to be taken up and acted upon by the Committee on Aging at its October 23rd meeting.at its September 25th meeting the Committee determined it needed additional time to consider the recommendations; and,
WHEREAS, in the course of its 2025 Operating Budget deliberations, the Common Council acted to increase funds available for Older Adult Services by $103,870 bringing the total to $941,909; and,
WHEREAS, at its December 4th meeting the Committee on Aging approved revised staff recommendations that included allocating the additional $103,870 authorized by the Common Council to three organizations to support their provision of case management services to BIPOC clients, including $50,000 more to NewBridge Madison, $26,935 to The Hmong Institute, and $26,935 to Bridge Lake Point Waunona Neighborhood Center; and,
WHEREAS, the Committee on Aging also stipulated that should any additional funds become available prior to the next Older Adult funding process that the funds be allocated in consultation with and subject to the review and approval of the Committee on Aging; and,
WHEREAS, upon adoption of this resolution, allocated funds will be used to support annual contracts with the identified agencies, and in the specified amounts, and those funds will be available to reimburse eligible expenses incurred on or after January 1, 2025.
NOW, THEREFORE, BE IT RESOLVED, that the Common Council approves the allocation of up to $838,039 941,909 of funding for older adult programming to the identified agencies, for the specified uses and in the specified amounts (see accompanying summary) as recommended modified by the Committee on Aging, contingent upon those funds being authorized by the Common Council in the City’s 2025 Adopted Operating Budget; and,
BE IT FURTHER RESOLVED, that, upon final adoption of the City’s 2025 Operating Budget, the Council authorizes the Mayor and City Clerk, on behalf of the City, to enter into contracts, with the identified agencies to take effect on January 1, 2025 under which funds will be available to reimburse eligible expenses incurred on or after January 1, 2025 and, conditioned upon satisfactory performance and the continued Council authorization of funding, the contracts will be renewed annually until such time as funds are reallocated through a competitive process , with the specified agencies and in the specified amounts, to accomplish the purposes set forth in this resolution.