Fiscal Note
No additional City appropriation required.
Title
Authorizing the City to execute an agreement with Central Cross Country Skiing, Inc. (“CXC”), to use the City’s Snow Equipment to make snow for cross-country skiing and the Winter Festival, to groom the City’s cross-country skiing trails, to store and use CXC equipment at Elver Park, and to hold practices, lessons and competitions at Elver Park for the years from 2019-2024.
Body
WHEREAS, the City is the owner of certain park lands in the City of Madison, Dane County, Wisconsin, known as Elver Park, located at 1250 McKenna Blvd. in Madison, and certain equipment used for winter activities, including snow making machines and groomers (“Snow Equipment”); and,
WHEREAS, Central Cross Country Skiing (“CXC”) is an organization, based in Madison, that is recognized by U.S. Ski and Snowboard as the regional organization governing cross-country skiing in the central United States, including in Wisconsin. CXC provides regional programs for the continuous growth and development of cross-country skiing; and,
WHEREAS, in 2016, the City and Madison Nordic Ski Club, Inc. (“MadNorSki”), one of CXC’s member clubs, entered into a Snow Equipment and City Property Use Agreement with the City (the “MadNorSki Agreement”) allowing MadNorSki to use the City’s Snow Equipment to make snow for the Winter Festival and at Elver Park, and to groom the human-made and existing cross-country ski trails at Elver Park and other approved locations. The Initial Agreement benefitted the City by providing a greater level of service than the Parks Division was able to provide; and,
WHEREAS, MadNorSki exercised its right to renew the Initial Agreement for the term running from October 1, 2018 through September 30, 2021; and
WHEREAS, MadNorSki and CXC now wish for CXC to take over the MadNorSki Agreement, which change the City’s Parks Division is agreeable to and finds to be in the City’s best interest (terminating the MadNorSki agreement will be effective upon the execution of the agreement with CXC).
NOW, THEREFORE, BE IT RESOLVED, that the Mayor and City Clerk are authorized to enter into a Snow Equipment and City Property Use Agreement with Central Cross Country Skiing, Inc., to use the City’s Snow Equipment to make snow for cross-country skiing and the Winter Festival, to groom the City’s cross-country skiing trails, to store and use CXC equipment at Elver Park, and to hold practices, lessons and competitions at Elver Park for an initial period through September 30, 2021, with the option for an additional three-year renewal term from October 1, 2021-September 30, 2024, in a form and in a manner that has been approved by the City Attorney and the Risk Manager and on terms consistent with the attached Snow Equipment and City Property Use Agreement; and,
BE IT FURTHER RESOLVED that the Mayor and City Clerk are authorized to terminate the City’s Agreement with MadNorSki as a condition precedent to executing the CXC Agreement; and
BE IT FINALLY RESOLVED that the Superintendent of Parks is delegated the authority to act on behalf of the City as set forth in the Agreement.