Fiscal Note
The proposed resolution amends the 2025 Engineering Major Streets & Stormwater Adopted Capital Budget by authorizing a $125,000 net-neutral transfer of existing Stormwater General Obligation Borrowing (GO Borrowing) authority from the Stormwater Utility Citywide Flood Mitigation Program (Munis #11513) to the Mineral Point Road project (Munis #11131). Additionally, the proposed resolution authorizes an amendment to the existing contract (#8734) with Mead & Hunt for additional stormwater design engineering services in the amount of $111,100.00. No additional appropriation is required.
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SUBSTITUTE: Amending the Engineering-Major Streets and Stormwater Utility Adopted Capital Budgets to transfer existing GO budget authority from the Stormwater Utility Citywide Flood Mitigation Program to the Mineral Point Road project, and authorizing the Mayor and the City Clerk to execute an Amendment to the contract between Madison and Mead & Hunt for additional design engineering services for the Mineral Point Rd. Pavement Replacement Project. (District 9)
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PREAMBLE:
The City is proposing a pavement replacement and intersection improvement project from Mineral Point Road from the USH 12/14 W. Beltline Highway east ramp terminals to S. High Point Road as well as a large box culvert/storm sewer installation from Commerce Drive to S. High Point Road and S. High Point Road to 500 feet north to the drainageway in 2026 and 2027. The City entered into an agreement with Mead & Hunt for design services (Original: RES-23-00686).
The City Engineer recommends that additional design services be undertaken by Mead & Hunt. They are:
1. Survey (60 hrs.)
a. Additional topographic and utility survey is needed from the USH 12/14 W. Beltline Highway/Mineral Point Road Intersection west to Commerce Drive.
b. The existing additional survey will include utilities which may be impacted by the box culvert.
2. Traffic Control Staging (278 hrs.)
a. Additional traffic staging is needed for the box culvert construction from Commerce Drive east to the current pavement limits (USH 12/14 W. Beltline Highway/Mineral Point Road Intersection).
b. Detours for the USH 12/14 W. Beltline Highway Beltline ramp terminals, Mineral Point Road lane closures, and other staging details will need to be developed for the contractor to complete the box culvert connection at Commerce Drive to the east.
3. Roadway Improvements (Roadway, Pavement Marking, etc.) (294 hrs.)
a. The box culvert connection at Commerce Drive east to the original project limits (USH 12/14 W. Beltline Highway/Mineral Point Road Intersection) will need to be detailed with the additional impacts.
b. Plan details will be created to replace the pavement, marking, and other items.
c. Additional Coordination will also be required with the Wisconsin DOT to coordinate limits, improvements and other aspects.
4. Micro Tunneling Storm Sewer/Box Culvert (40 hrs.)
a. With the change in the improvement, location, and what will be included for construction, additional effort is needed.
b. Other aspects include transition details from the box culvert to the pipe, access location details, and additional utility coordination for the large pits.
5. Temporary Traffic Signals (105 hrs.)
a. The new box culvert will impact the existing signal conduit and wiring at the USH 12/14 W. Beltline Highway ramp terminals.
b. Temporary signals will be needed during construction to maintain traffic through the ramp terminals.
Preliminary Design, Environmental Document - $243,500 (increase of $42,400) (Increase of 22%)
Final Design, Including PS&E Roadway Plans - $215,200 (increase of $63,000) (Increase of 42%)
Structural Design - $28,800 (increase of $5,700) (Increase 25%)
Additional If-authorized - $44,300 (increase of $0)
Total - $531,800 (increase of $111,100) (Increase of 27%) (increase of 777 hrs.)
NOW, THEREFORE BE IT RESOLVED that the 2025 Stormwater Utility and Major Streets Adopted Capital budgets are hereby amended to transfer existing Stormwater borrowing budget from the Citywide Flood Mitigation Program (11513) to the Mineral Point Rd project (11131).
BE IT FURTHER RESOLVED that the Mayor and City Clerk are hereby authorized to execute an Amendment to the contract between Madison and Mead & Hunt for additional design engineering services for the Mineral Point Road Project.