...FISCAL NOTE
The proposed resolution authorizes a contract amendment with Cummins Inc. for an additional five years of noncompetitive selected service for planned generator maintenance for Madison Water Utility. The total 5-year cost is $58,751, with amounts ranging from $11,506.46 to $12,115.81 per year. Funding for 2024 is included in the Madison Water Utility's 2024 Adopted Operating budget and will be included in the agency's 2025 to 2028 operating budget requests. No appropriation is required.
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Authorizing a noncompetitive contract with Cummins Inc. to provide planned generator maintenance for Madison Water Utility through 2028
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WHEREAS, the Madison Water Utility uses generators at various sites to run our deep wells and our boosters in the event of a power outage. This allows us to keep clean water running at all times to the public and also provide adequate fire protection; and
WHEREAS, the Water Utility contracted with Cummins Inc. in 2019 for 5 years of generator maintenance service and Cummins is familiar with our process, and available to do the work in the timeframe needed; and
WHEREAS, The Water Utility feels very confident in continuing to use choosing Cummins for its generator maintenance contract. They are a leader in the industry, and they have given us great quality workmanship for over ten years that we have had them doing our generator maintenance. They continue to come in at the lowest cost with the most for our dollar. They have many of the parts we need on hand and their service response is very quick. We have done two other five-year contracts with them and they have performed well; and
WHEREAS, Madison Water Utility desires to amend the 2019 contract with Cummins and extend it for an additional five years, in an amount not to exceed $58,751 (ranging from $11,506.46 to $12,115.81 per year) to provide planned generator maintenance services from 2024 to 2028; and
WHEREAS, MGO 4.26 requires Common Council approval of service contracts of $50,000 or more if the contractor was not selected through a competitive selection process; and the reasons for selecting this contractor are set forth above and in the attached Noncompetitive Selection Request Form and requires Common Council approval of service contracts with a term of more than five years total and Cummins proposes to amend an existing contract with the impact being a contract that spans 10 years total; and
WHEREAS, for the reasons stated in the attached Noncompetitive Selection Request Form, the proposed contract with Cummins Inc. meets the exception to the bidding process in section 4.26(4)(a)7. which states “A particular consultant has provided services to the City on a similar or continuing project in the recent past, and it would be economical to the City on the basis of time and money to retain the same consultant”’;
NOW, THEREFORE, BE IT RESOLVED, that the Common Council hereby authorizes the Mayor and City Clerk to sign a non-competitive service contract or amend the existing contract with Cummins Inc. to provide planned generator maintenance for Madison Water Utility from 2024 to 2028 at the price set forth above.