Fiscal Note
The proposed resolution amends the Police Department’s 2026 Adopted Operating Budget and authorizes the application and if awarded, the acceptance of a FY2025 USDOJ Edward Byrne Memorial Justice Assistance Grant for $88,319. The grant requires that Dane County and the City of Madison submit a joint application under one agency and Mayor Satya Rhodes-Conway and County Executive Melissa Agard have signed the required Memorandum of Understanding regarding a proposed plan for the allocation and administration of any funds awarded. Dane County will receive $10,820 for the District Attorney Crime Response Program victim/witness services and the Police Department will receive $77,499 for strategic plan implementation analysis ($54,000) and Community Policing Advisory Board support ($23,499). Any interest earned on the advanced funding will be used by the Police Department for work supplies. There is no impact on the levy.
Title
Amending the Police Department’s 2026 Operating Budget; and authorizing the Mayor and Chief of Police to accept a FY2025 USDOJ Edward Byrne Memorial Justice Assistance Grant for $88,319, and to utilize these funds to support law enforcement initiatives
Body
WHEREAS, the U.S. Department of Justice through the Office of Justice Programs, Bureau of Justice Assistance has designated the City of Madison to receive a FY2025 Edward Byrne Memorial Justice Assistance Grant (JAG) award; and,
WHEREAS, the JAG program supports law enforcement, crime prevention and education, planning, evaluation, technology improvement, and crime victim and witness initiatives and mental health programs and related law enforcement and corrections programs; and,
WHEREAS, the terms of the grant require that Dane County and the City of Madison submit a joint application under one agency; and,
WHEREAS, Mayor Satya Rhodes-Conway and County Executive Melissa Agard signed a required Memorandum of Understanding regarding a proposed plan for the allocation and administration of any funds awarded; and,
WHEREAS, previous awards have been utilized in the past to support the efforts of the Dane County District Attorney Crime Response Program and the Madison Police Department.
NOW THEREFORE BE IT RESOLVED that the Police Department is authorized to apply for the FY2025 Edward Byrne Memorial Justice Assistance Grant for $88,319.
BE IT FURTHER RESOLVED that any grant funds received are appropriated to the Madison Police Department to be used for the purposes of the grant.
BE IT FURTHER RESOLVED that the Police Department is authorized to spend the grant funds in accordance with the grant application, with modifications upon appropriate approvals from funder, the U.S. Department of Justice, as follows:
• Dane County will receive $10,820 for the District Attorney Crime Response Program victim/witness services
• The Police Department will receive $54,000 for a strategic plan implementation analysis and $23,499 to support the six district-based Community Policing Advisory Boards
BE IT FURTHER RESOLVED that any interest earned on the advanced funding will be used by the Police Department for work supplies.
BE IT FURTHER RESOLVED, that the Police Department’s operating budget is amended to appropriate any grant funds received to be used for the purposes of the grant, including modifications upon appropriate approvals from the funder.
BE IT FURTHER RESOLVED that the City will enter into a $54,000 contract with Matrix Consultants, the original consultant for the strategic plan, for its implementation evaluation, and a $23,499 contract with the Madison Community Policing Foundation to continue its support of the Community Policing Advisory Boards.
BE IT FURTHER RESOLVED that the Mayor and Chief of Police (or designee) are authorized to sign any award letter and/or contracts necessary to carry out this resolution.
BE IT FINALLY RESOLVED that grant funds not expended as of December 31, 2026, be carried forward until fully utilized.