Title
Approval of the 2024 Dane County Walk-In Contract
Body
AGREEMENT
THIS AGREEMENT made and entered into by and between the Dane County Library Board (hereinafter referred to as “the County Library Board”) and Madison Public Library Board (hereinafter “the Madison Library Board”) serving the municipality of Madison.
WITNESSETH:
WHEREAS the County Library Board, established by the County Board of Supervisors in accordance with sec. 43.57, Wis. Stats., is required to and does provide services to the residents of those Dane County municipalities which do not operate their own libraries; and
WHEREAS the Madison Library Board, a municipal public library legally organized under sec.43.52, Wis. Stats., with a board appointed in compliance with sec 43.54,Wis Stats., is required to and does provide library services only to residents of its parent municipality, which has exempted itself from the county library tax in accordance with sec. 43.64, Wis. Stats.; and
WHEREAS the Madison Library Board is able and willing to serve those in Dane County who reside in areas taxed by the county for library service, provided adequate financial arrangements are furnished; and
WHEREAS the County Library Board wishes to arrange for walk-in services for such persons;
NOW, THEREFORE, in consideration of the above premises and the mutual covenants of the parties hereinafter set forth, the receipt and sufficiency of which is acknowledged by each party for itself, the County Library Board and the Madison Library Board do agree, as authorized by chapter 43 and sec. 66.30, Wis. Stats., as follows:
1. The Madison Library Board agrees to provide all on-site services, programs, collections, and facilities to residents of Dane County on the same basis as residents of its parent municipality; and honor valid borrowers’ cards as issued by the Dane County Library Service or other local participating libraries, issue and mail library cards to local residents based on applications taken at other participating libraries and forwarded to them, and accept applications for such cards, forwarding them to the Dane County Library Service or the appropriate local participating libraries.
2. The Madison Library Board agrees to maintain, and provide to the Dane County Library Service accurate service, facility, and financial records, including a copy of the 2023 Annual Report filed on or before February 15 2024 with the Wisconsin Department of Public Instruction, and records of circulation as specified in Wisconsin Statutes Section 43.12(2).
3. The Madison Library Board agrees to maintain its status as a member in good standing of the South Central Library System, meeting all requirements under Section 43.15(4)(c) of the Wisconsin Statutes.
4. In exchange for the Madison Library Board providing services under this agreement to residents of areas taxed by the county for library service, the County Library Board agrees to pay the Madison Library Board the sum of $1,322,284. This sum represents the payment due after averaging use and cost data from 2018, 2019 and 2022.
5. The Madison Library Board agrees to pay the Dane County Library Service $1,496,216 for Madison residents’ net use of other municipal libraries in Dane County. This amount is determined based on actual per unit costs at each library where use occurred, averaged over 2018, 2019 and 2022 as reported on Madison Library Annual Reports to the Department of Public Instruction and patron statistical codes reported by the integrated library system.
6. In recognition of the facility expense incurred by local libraries in serving non-residents, the Madison Library Board agrees to pay the County Library Board the sum of $281,958.
7. In exchange for delivery service provided as part of a county contract with the South Central Library System, the Madison Library Board agrees to pay the Dane County Library Service $169,941.
8. The Madison Library Board shall make payment of the net amount of $625,832 to the Dane County Library Service by June 1, 2024.
9. This agreement shall be in effect from January 1, 2024 and shall continue in full force and effect until December 31, 2024 unless sooner terminated.