Fiscal Note
The proposed resolution authorizes a five-year contract from January 1, 2026 through December 31, 2030 for volunteer management and improvement of existing recreational biking facilities between the City and Capital Off Road Pathfinders, Inc. (CORP). Additionally, the contract contains a provision for one five-year renewal (2031-2035). At times, based on mutual agreement and pre-authorization, CORP may make trail improvements and seek reimbursement from the City, in an amount not to exceed $25,000 over the life of the contract and contingent upon City approval. Funding for reimbursement is available within the 2026 Parks Division's Adopted Capital Budget Park Land Improvement Program (Munis #17421). Funding for future years will be requested through future capital budget requests. At this time, no additional appropriation is required.
Title
Authorizing the Mayor and City Clerk to enter into a Trail Stewardship Agreement with Capital Off Road Pathfinders, Inc for volunteer management and improvement of recreational biking facilities on City property for an initial term of five years. (Citywide)
Body
WHEREAS, the City’s park and path system includes many cycling amenities, mostly for hard-surface infrastructure. However, the City has begun to expand the natural surface and singletrack mountain biking offerings within the City, which currently include, among other features, a singletrack system at Quarry Park, Sycamore Park, Aldo Leopold Park and the Cannonball Bicycle Adventure Trail. The City, through its Parks and Engineering Divisions, is looking to add additional dedicated mountain biking offerings within the City; and,
WHEREAS, CORP is a chapter of the International Mountain Bicycling Association (IMBA) based in south-central Wisconsin that is dedicated to building sustainable trails and creating environmentally responsible off road bicycling opportunities. CORP and its volunteers build and maintain mountain biking trails within the Madison area; and,
WHEREAS, CORP is interested in acting as steward of the City’s mountain biking trails and assisting and supporting the City’s Parks Division’s comprehensive operation and maintenance plan of the currently existing and any additional mountain bike trails planned for development on City property; and,
WHEREAS, at times CORP may complete pre-authorized and accepted Trail Improvements using heavy equipment and seek up to $25,000 from the City for reimbursement of rental expenses; and,.
WHEREAS, the City and CORP have expressed a mutual interest in continuing to develop and maintain off-road mountain biking infrastructure within the City; and,
WHEREAS, it is in the Parties’ interest to enter into a formal agreement to allow CORP to maintain and develop mountain biking trails within the City.
NOW, THEREFORE, BE IT RESOLVED that the Mayor and City Clerk are authorized to enter into a Trail Stewardship Agreement with Capital Offroad Pathfinders, Inc. allowing for volunteer maintenance and improvement of recreational biking trails, including the use of power equipment and vehicles on City property, on terms consistent with the Agreement attached hereto and in a format approved by the City Attorney.
BE IT FURTHER RESOLVED that the Initial Term shall be five years, beginning January 1, 2026 through December 31, 2030, with the option of one five-year renewal (2031-2035); and,
BE IT FINALLY RESOLVED that, subject to budgetary authority within the Parks Division’s Adopted Capital Budget and acceptance of improvements completed, the City may reimburse Capital Off Road Pathfinders, Inc for rental costs of heavy equipment not to exceed $25,000.