Fiscal Note
All appropriations associated with the reorganization and related initiatives have been included in the 2007 Adopted City Operating and Capital budgets. No additional appropriation is required.
Title
SUBSTITUTE - Accepting the "Department of Planning and Development Reorganization Report" with its recommendations.
Body
WHEREAS, the "Department of Planning and Development Reorganization Report" makes the following recommendations and said recommendations are included in the 2007 City of Madison budget adopted by the Common Council:
· Upgrade and fill the new Economic and Community Development Director position.
· Add a full-time Neighborhood Planner 3 as of 4/1/07 to help implement the recommendations of the Neighborhood Staff Team and Study Committee for the Office of Neighborhood Services.
· Increase the part-time Economic Development Technician position to a full-time position as of 7/1/07.
· Appropriate $50,000 in 2007 to develop a 3- to 5-year economic development plan for the City as recommended in the Comprehensive Plan.
· Appropriate $18,000 in 2007 for the Collaboration Council.
· Appropriate $100,000 (which includes a $30,000 private match) in the 2007 capital budget to prepare a detailed master plan for the downtown as recommended in the Comprehensive Plan.
· Add a full-time Facilities and Sustainability Manager as of 1/1/07 in City Engineering to oversee all City architectural, maintenance and building-related activities.
· Move architectural, maintenance and custodial staff from the Inspection Unit to Engineering.
· Purchase the enterprise permitting software with an initial investment of $675,000 from recently completed land sales; and
WHEREAS, based on the "Department of Planning and Development Reorganization Report," the following recommendations can be implemented administratively:
· Open a physical "One Stop Shop" in 2007 on a temporary basis, with permanent implementation in 2008. Implement a virtual "One Stop Shop" through implementation of the enterprise software and upgrading of the web site.
· Pending the outcome of the study group, R revamp the way we provide services to neighborhoods, including, but not limited to: enhance web site, improve points of contact, synchronize grants, establish neighborhood benchmarks and early warning system, publish an annual "State of the Neighborhoods Report," improve coordination and tracking of neighborhood plan recommendations.
· Create and implement a pilot project that coordinates the way the City and other entities provide social services; and
WHEREAS, as part of the "Department of Planning and Development Reorganization Report," the following recommendations are underway but require some additional action:
· Update the zoning code. Appropriate $150,000 in each of the next two years to be funded by a $0.02 per square foot zoning development surcharge that will sunset upon completion of the project as recommended in the Comprehensive Plan.
· Streamline zoning regulations by moving some conditional uses to permitted uses with a higher level of design review; and
WHEREAS, the "Department of Planning and Development Reorganization Report," recommends that the following requires further action for consideration:
· Study the consolidation of the Community Services Commission, the CDBG Commission, the Early Childhood Care and Education Board and the Senior Citizens Advisory Committee to better coordinate City funding for community and social services.
NOW, THEREFORE, BE IT RESOLVED, that the "Department of Planning and Development Reorganization Report" with recommendations is hereby accepted.