Fiscal Note
The proposed resolution authorizes the Mayor and City Clerk to execute amendment #2 to the contract for Purchase of Services (Architect) with Engberg Anderson, Inc. to provide additional professional architectural and engineering consultant design services and construction administrative services for the expansion at the existing Warner Park Community Recreation Center located at 1625 Northport Drive at an additional cost of $3,080. The original Purchase of Services Contract with Enberg Anderson, Inc. was approved via RES-22-00527 (Legistar #72262) on August 2, 2022 for an estimated cost of $353,155. The first amendment to the contract was approved via RES-24-00135 (Legistar #81984) on March 5, 2024 for an additional $53,800. If approved, the total contract, including the two amendments will total $410,035. Funding is available in the 2024 Parks Division Adopted Capital Budget (Munis #17196). No additional appropriation is required.
Title
Authorizing the Mayor and City Clerk to amend the contract for Purchase of Services (Architect) with Engberg Anderson, Inc. to provide extra professional architectural and engineering consultant design services and construction administrative services for the expanded design and construction scope at the existing Warner Park Community Recreation Center located at 1625 Northport Drive. (District 12)
Body
WHEREAS the 2024 Capital Budget includes funding for the Warner Park Community Recreation Center Expansion; and,
WHEREAS, the Engineering Division requires consulting services in order to complete the Pre-Design, Schematic Design, Design Development, Construction Documentation, Bidding, Construction Administration, and Warranty phases of the project; and,
WHEREAS, Engberg Anderson, Inc. was selected through a “Request for Proposal” process, and is the final selection candidate in accordance with MGO Section 4.26 of Madison General Ordinances and in accordance with Administrative Procedure Memorandum No. 3-3, “Retaining Architect, Professional Engineers, Designers and Land Surveyors for Consultant Service;” and,
WHEREAS, the original contract for Purchase of Services (Architect) with Engberg Anderson, Inc. was executed August 22, 2022 (Contract #9170); and,
WHEREAS, the previously planned expansion project was being designed and revised to align with the limited project budget; and
WHEREAS, the existing fire alarm system is in good working order and has not been cited for any inadequacies; and
WHEREAS, the change in occupant load and the age of the existing system warrants an upgrade of the existing fire alarm system; and
WHEREAS, the new fire alarm system requires additional design and coordination by the consultant;
WHEREAS, the existing contract term is unchanged and expires September 30, 2025; and
WHEREAS, the total compensation of this contract including amendment #2 shall not exceed $410,035; and
NOW THEREFORE BE IT RESOLVED, that the Mayor and City Clerk are authorized to sign contract amendment #2 with Engberg Anderson, Inc. to provide extra professional architectural and engineering design services and construction administration services for the expanded design and construction scope at the existing Warner Park Community Recreation Center located at 1625 Northport Drive.