City of Madison - File #: 60499

• File #: 60499
• Version: 1
• Name: Creating a new classification of Communications Coordinator in CG18, R12. Recreating vacant position #4449 of IT Specialist 3 as a Communications Coordinator within the Mayor’s Office Operating Budget.
• Type: Resolution
• Status: Defeated
• File created: 5/12/2020
• In control: Human Resources Department
• On agenda: 7/14/2020
• Final action: 7/14/2020
• Title: Amending the 2020 Adopted Operating Budget to transfer $89,032 in salaries and benefits from the Information Technology Department to the Mayor’s Office, creating a new classification of Communications Coordinator in CG18, R12, and recreating vacant position #4449 of IT Specialist 3 as a Communications Coordinator within the Mayor’s Office Operating Budget.
• Sponsors: Satya V. Rhodes-Conway

Date	Ver.	Action By	Action	Result
7/14/2020	1	COMMON COUNCIL	Adopt - 15 Votes Required	Fail
6/22/2020	1	FINANCE COMMITTEE	RECOMMEND TO COUNCIL TO ADOPT (15 VOTES REQUIRED) - REPORT OF OFFICER	Pass
6/16/2020	1	COMMON COUNCIL	Re-refer	Pass
6/16/2020	1	COMMON COUNCIL EXECUTIVE COMMITTEE	Return to Lead with the Following Recommendation(s)	Pass
6/11/2020	1	PRESIDENT'S WORK GROUP TO REVIEW COUNCIL COMMUNICATION TOOLS & PROCESSES	Return to Lead with the Recommendation for Approval	Pass
5/20/2020	1	FINANCE COMMITTEE	Refer
5/20/2020	1	FINANCE COMMITTEE	Refer
5/19/2020	1	COMMON COUNCIL	Refer	Pass
5/19/2020	1	COMMON COUNCIL	Refer	Pass
5/12/2020	1	Human Resources Department	Referred for Introduction

Fiscal Note

The proposed resolution authorizes the transfer and recreation of position #4449 from the IT department to the Mayor’s Office for the purpose of creating a Communication Coordinator. The full budgeted amount for salaries and benefits will be transferred from IT’s 2020 Adopting Operating Budget to the Mayor’s Office 2020 Adopted Operating Budget. No additional City appropriation is required.

Title

Amending the 2020 Adopted Operating Budget to transfer $89,032 in salaries and benefits from the Information Technology Department to the Mayor’s Office, creating a new classification of Communications Coordinator in CG18, R12, and recreating vacant position #4449 of IT Specialist 3 as a Communications Coordinator within the Mayor’s Office Operating Budget.

Body

WHEREAS, the 2019 Adopted Operating Budget for Information Technology identified reclassifying an IT Specialist to a Citywide Public Information Officer (PIO) effective July 1, 2019; and

WHEREAS, Mayor Rhodes-Conway was elected Mayor and began her term in April, 2019, and

WHEREAS, during the transition, the concept of the Citywide PIO was considered but not acted upon, and

WHEREAS, the Mayor’s Office has now concluded that this position will be most effective located in the Mayor’s Office, and

WHEREAS, creation of a new classification of Communications Coordinator in CG18, R12 is needed to properly classify the position, and

WHEREAS, recreating the current position as a Communications Coordinator within the Mayor’s Office would provide the desired reporting relationship and flexibility in filling the position;

NOW, THEREFORE BE IT RESOLVED, a new classification of Communications Coordinator is created in CG18, R12;

BE IT FURTHER RESOLVED, vacant position #4449 of IT Specialist 3 is deleted and recreated in the Mayor’s Office operating budget as a 1.0 FTE Communications Coordinator, thereof;

BE IT FINALLY RESOLVED, the 2020 Adopted Operating Budget is amended to transfer $89,032 in salaries and benefits from the Information Technology Department to the Mayor’s Office.