Fiscal Note
This amendment to the Intergovernmental Agreement has no impact on City costs or revenues.
Title
Authorizing the Mayor and City Clerk to sign an amendment to the Intergovernmental Records Management System (RMS) Agreement with 16 Dane County police agencies, to add the Village of Cross Plains, Village of Brooklyn and City of Stoughton; and to create a procedure to allow other agencies to be added to the agreement in the future at the option of the Madison Police Chief.
Body
WHEREAS, the Madison Police Department currently maintains a consolidated, computerized records management system that allows the City and 15 other municipal police departments to share their computerized law enforcement records and data; and
WHEREAS, this arrangement is formalized through an "Intergovernmental Agreement Among the City of Madison, Wisconsin and Sixteen Dane County Municipalities for a Consolidated Records Management System (RMS)" executed by the Mayor on June 6, 2005; and
WHEREAS, the Villages of Cross Plains and Brooklyn and the City of Stoughton police departments wish to become part of this shared records management system and the Madison Police Department would like to add them to the Agreement; and
WHEREAS, the Madison Police department hosts the computer system and maintains the system, and provides the installation and training services to the participating police agencies, and would do so for the any new agencies to be added; and
WHEREAS, the city's costs associated with this system are paid through a combination of ongoing federal and state grants applied for by the Madison Police department as well as payments from each municipality, pro-rated based upon their population; and
WHEREAS, there is anticipated to be no net increase in cost to the City to add new agencies; the overall cost to the other participating municipalities would be reduced by adding new agencies; and the overall benefit of information-sharing would be increased; and
WHEREAS, the Police Department and the other participating police departments would benefit from the ability to include more police departments in the shared records management system in the future, but the Agreement as currently written has a provision for removing a police department from the agreement but does not contain a provision for adding new departments;
NOW, THEREFORE, BE IT RESOLVED that the Mayor and City Clerk are authorized to sign an Amendment to the above-mentioned Intergovernmental Agreement for the purposes of adding the Village of Cross Plains, Village of Brooklyn, and City of Stoughton to the Agreement; and
BE IT FURTHER RESOLVED that the Amendment may include a provision to authorize the Chief of Police to add additional law enforcement agencies and make the appropriate adjustments to the payment schedule to this Agreement in the future.