Fiscal Note
The proposed resolution approves an agreement between the City of Madison and the UW-Madison School of Medicine and Public Health (SMPH) for SMPH to host a copy of Madison Fire Department’s patient care data on a HIPAA compliant platform to enhance medical direction services for the Madison Fire Department and for use in other health care operations on behalf of the City of Madison. The proposed agreement does not include a financial transaction. No City appropriation is required.
Title
Authorizing a collaboration agreement for data hosting and sharing between the University of Wisconsin-Madison School of Medicine and Public Health and the City of Madison Fire Department.
Body
WHEREAS, University of Wisconsin-Madison School of Medicine and Public Health (“SMPH”) faculty physicians provide medical direction and oversight for the City of Madison Fire Department (“City of Madison”) pursuant to a separate contract between City of Madison and the University of Wisconsin Hospitals and Clinics Authority (“UWHCA”) and the University of Wisconsin Medical Foundation, Inc. (“UWMF”) (together, UWHCA and UWMF are “Affiliates”);
WHEREAS, City of Madison is responsible for creating, maintaining, and storing patient care records for all services furnished by the City of Madison (“Data”);
WHEREAS, both City of Madison and SMPH’s missions can be strengthened through their collaboration to facilitate and conduct Research intended to improve people’s lives in Wisconsin and beyond;
WHEREAS, City of Madison desires for SMPH to host a copy of City of Madison’s Data on a HIPAA compliant platform to enhance Affiliates’ medical direction services for City of Madison and for use in other health care operations including for SMPH, on behalf of City of Madison, to host Data and prepare De-identified and Limited Data Sets from such Data for use in Research, and the provision of such De-identified and Limited Data Sets to Investigators for Research as contemplated by the proposed Collaboration Agreement;
WHEREAS, SMPH and City of Madison wish to share protected health information and other information as described in the proposed Agreement to the extent permitted by applicable laws and regulations, and applicable policies, procedures or other guidelines adopted by either party;
WHEREAS, the Agreement shall commence on the date of last signature and end after a period of five (5) years unless terminated earlier by either party upon written notice to the other party’s Authorized Official;
WHEREAS, the City Attorney’s Office and City Risk Manager have reviewed and approved the proposed Collaboration Agreement and its compliance with all applicable HIPAA laws and regulations;
NOW, THEREFORE, BE IT RESOLVED, the Common Council authorizes the Mayor, City Clerk, or Fire Chief to sign a Collaboration Agreement for Data Hosting and Sharing between the Board of Regents of the University of Wisconsin System, on behalf of the University of Wisconsin-Madison School of Medicine and Public Health and the City of Madison through its agency the Madison Fire Department.