Fiscal Note
The proposed resolution authorizes the Mayor and City Clerk to enter into a Purchase of Services contract with Sasaki Associates, Inc. for professional consultant services for the Madison LakeWay in the amount of $900,000. The contract scope of work includes preparing construction documents and providing construction oversight services for the lakeshore improvements as identified in the adopted master plan for causeway improvements. Funding for the contract is provided in the Parks Division's 2026 Adopted Capital Budget (Munis #17362). No additional appropriation is required.
Title
Authorizing the Mayor and City Clerk to enter into a Purchase of Services contract agreement with Sasaki Associates, Inc., to prepare construction documents and provide construction oversight services for the implementation of the Madison LakeWay improvements on the John Nolen Drive causeway (District 4, District 13, and District 14).
Body
WHEREAS, in 2022, the Common Council authorized the formation of the Lake Monona Waterfront Ad-hoc Committee and approved a Design Challenge to select a professional consultant team for the Lake Monona Waterfront planning initiative, now known as the Madison LakeWay, (Legislative file#68974 <https://madison.legistar.com/LegislationDetail.aspx?ID=5367173&GUID=6662C705-B11D-43D1-92EF-35AC1B9D1ACD&Options=ID|Text|&Search=lake+monona+waterfront>); and
WHEREAS, the City issued a Request for Qualifications for professional consultant team submissions to participate in the Lake Monona Waterfront Design Challenge; and
WHEREAS, the Ad-hoc Committee evaluated the consultant team submissions, the teams’ performance in the Design Challenge, and public survey responses; and
WHEREAS, based on the Ad-hoc Committee evaluation and scoring, the City contracted with Sasaki Associates, Inc. (“Sasaki”) to proceed with master plan development for the Lake Monona Waterfront (Legislative file#77669 <https://madison.legistar.com/LegislationDetail.aspx?ID=6197523&GUID=C968C1B0-9DA1-4BB6-86C0-8D5C124E37ED>); and
WHEREAS, the Ad-hoc Committee and Sasaki refined the Lake Monona Waterfront master plan based on committee, project stakeholder, and public comments; and
WHEREAS, the Ad-hoc Committee submitted a draft Lake Monona Waterfront master plan to the Common Council with the recommendation for adoption (Legislative file#81653 <https://madison.legistar.com/LegislationDetail.aspx?ID=6483377&GUID=0C50EA30-4995-42D2-A77B-0304349FE5FD&Options=ID|Text|&Search=sasaki>); and
WHEREAS, the Common Council adopted the Lake Monona Waterfront master plan (Legislative file#81653 <https://madison.legistar.com/LegislationDetail.aspx?ID=6483377&GUID=0C50EA30-4995-42D2-A77B-0304349FE5FD&Options=ID|Text|&Search=sasaki>); and
WHEREAS, construction of the causeway shoreline improvements needs to begin in 2027 to align in succession with the timing of the John Nolen Drive reconstruction project; and
WHEREAS, Sasaki was selected for the Lake Monona Waterfront master plan design based on its expertise and experience with waterfront development through an open Request for Qualifications and Ad-hoc Committee competitive scoring process; and
WHEREAS, Sasaki has specialized knowledge of the design and construction considerations for the causeway improvements based on their prior experience working with the Lake Monona Waterfront Ad-hoc Committee during the master plan development and during the Lake Monona Design Challenge; and
WHEREAS, Sasaki, through their on-going involvement in the Madison LakeWay, has a detailed understanding of project factors necessary to successfully complete the proposed lakeshore improvements within the identified timeframe; and
WHEREAS, Sasaki completed community engagement and design development for the proposed Madison LakeWay improvements under a previous City contract (Legislative file#83301 <https://madison.legistar.com/LegislationDetail.aspx?ID=6660535&GUID=71F54FAA-6DF0-479D-A5E7-9DCF87E9A2AB&Options=ID|Text|&Search=17362>); and
WHEREAS, the Common Council amended MGO 8.35(3)(f) creating an exception for Phase 1 of the Madison LakeWay, which includes the improvements on the John Nolen Drive causeway, in the scope of the proposed contract (Legislative file#88846 <https://madison.legistar.com/LegislationDetail.aspx?ID=7447418&GUID=495911EF-0594-4DAB-AC2B-D531453B05DC&Options=ID%7cText%7c&Search=lakeway>); and
WHEREAS, the Sasaki contract total of $900,000 includes preparing construction documents and providing construction oversight for the construction of the proposed Madison LakeWay Project; and
NOW THEREFORE BE IT RESOLVED, that the Common Council hereby authorizes the Mayor and City Clerk to enter into a contract for Purchase of Services in a form to be approved by the City Attorney, with Sasaki Associates, Inc. for professional consultant services to prepare construction documents and provide construction oversight for the Madison LakeWay improvements along the John Nolen Drive causeway.