Madison, WI Header
File #: 85798    Version: 1 Name: Approving the City of Madison’s application to the Public Service Commission of Wisconsin Office of Energy Innovation (PSC-OEI) 2023 Energy Innovation Grant Program for the project “Monona Terrace Geothermal Feasibility Study”; authorizing the Mayor and C
Type: Resolution Status: Items Referred
File created: 10/22/2024 In control: FINANCE COMMITTEE
On agenda: 10/29/2024 Final action:
Enactment date: Enactment #:
Title: Approving the City of Madison’s application to the Public Service Commission of Wisconsin Office of Energy Innovation (PSC-OEI) 2023 Energy Innovation Grant Program for the project “Monona Terrace Geothermal Feasibility Study”; authorizing the Mayor and City Clerk to execute the associated grant agreement with the PSC-OEI; amending the 2024 Adopted Capital Budget to accept the grant award of $50,000 in state funding; and approving the sole source contract with Hammel, Green and Abrahamson, Inc. (HGA) as a grant partner. (District 4)
Sponsors: Satya V. Rhodes-Conway, Michael E. Verveer
Attachments: 1. HGA - Non-Competitive Selection Request - October 2024.pdf

Fiscal Note
The proposed resolution approves the application for and authorizes the acceptance of a $50,000 Public Service Commission of Wisconsin Office of Energy Innovation (PSC-OEI) grant and amends the adopted 2024 Sustainability Improvements capital project to increase state funding and expenditures to reflect the grant. The city will contribute a match of $30,000 in the form of city staff time and a geothermal test bore. The match will be funded by existing appropriation in the Sustainability Improvements and Energy Improvements capital programs. There is no impact on the levy.

As part of the grant application, the city partnered with Hammel, Green and Abrahamson, Inc. (HGA) to provide engineering and consulting services. The resolution authorizes a sole source contract with HGA as a grant partner. The project work will consist of a feasibility study for converting the Monona Terrace Convention Center to a geothermal source HVAC system.

Finally, the resolution authorizes the designee of the Finance Director to execute amendments to the contract with HGA for up to an additional $10,000, if needed, for a total authorization of $60,000, and/or amendments for extensions to the contract term.

Title

Approving the City of Madison’s application to the Public Service Commission of Wisconsin Office of Energy Innovation (PSC-OEI) 2023 Energy Innovation Grant Program for the project “Monona Terrace Geothermal Feasibility Study”; authorizing the Mayor and City Clerk to execute the associated grant agreement with the PSC-OEI; amending the 2024 Adopted Capital Budget to accept the grant award of $50,000 in state funding; and approving the sole source contract with Hammel, Green and Abrahamson, Inc. (HGA) as a grant partner. (District 4)

Body

WHEREAS, in 2023 the City of Madison along with project partner HGA identified a grant opportunity to conduct a geothermal feasibility study for Monona Terrace that could be partially grant funded through the Public Service Commission of Wisconsin Office of Energy Innovation (PSC-OEI) Energy Innovation Grant Program (EIGP) Docket ID 9709-FG-2023 and,

WHEREAS, the City applied for the PSC-OEI EIGP grant in March 2024; and,

WHEREAS, in May 2024 the PSC-OEI EIGP awarded the City of Madison a grant in the amount of $50,000 for the project “Monona Terrace Feasibility Study”; and,

WHEREAS, the project work will consist of a feasibility study for converting the Monona Terrace Convention Center to a geothermal source HVAC system; and,

WHEREAS, the funding from the grant award will be reimbursed to the City of Madison from the PSC-OEI at the end of the grant period in 2025; and,

WHEREAS, as part of the grant application, the City partnered with HGA to provide engineering and consulting services for an initial amount not to exceed $50,000 for a period of up to 2 years; and,

WHEREAS, MGO 4.26 requires Common Council approval of service contracts of $50,000 or more if the contractor was not selected through a competitive selection process, and the reasons for selecting this contractor are set forth above and in the attached Noncompetitive Selection Request Form; and,

NOW, THEREFORE, BE IT RESOLVED that a designee of Finance Director is authorized to accept the grant award on behalf of the City of Madison; and,

BE IT FUTHER RESOLVED, that the Common Council herby amends the 2024 Capital Budget to accept $50,000 in state funding; and,

BE IT FURTHER RESOLVED that the that Mayor and City Clerk are authorized to execute a grant agreement with the Public Service Commission of Wisconsin, Office of Energy Innovation, representing the State of Wisconsin, for receipt and use of these funds; and,

BE IT FURTHER RESOLVED, that the Mayor and City Clerk are authorized to execute a non-competitive service contract with Hammel, Green & Abrahamson, Inc. for the purpose and at the price described above and,

BE IT FINALLY RESOLVED that the Designee of the Finance Director is authorized to execute amendments to the contract with Hammel, Green & Abrahamson, Inc. for up to an additional $10,000, if needed, for a total authorization of $60,000, and/or amendments for extensions to the contract term.