City of Madison - File #: 80858

• File #: 80858
• Version: 1
• Name: A Resolution Authorizing the Mayor and the City Clerk to enter into a 2-year competitively selected service with Tom’s Bobcat and Concrete Removal, LLC for snow removal services at Parking Division facilities.
• Type: Resolution
• Status: Passed
• File created: 11/15/2023
• In control: FINANCE COMMITTEE
• On agenda: 12/5/2023
• Final action: 12/5/2023
• Enactment date: 12/13/2023
• Enactment #: RES-23-00786
• Title: A Resolution Authorizing the Mayor and the City Clerk to enter into a 2-year competitively selected service with Tom’s Bobcat and Concrete Removal, LLC for snow removal services at Parking Division facilities.
• Sponsors: Michael E. Verveer

Date	Ver.	Action By	Action	Result
12/5/2023	1	COMMON COUNCIL	Adopt	Pass
11/29/2023	1	TRANSPORTATION COMMISSION	Return to Lead with the Recommendation for Common Council to Adopt	Pass
11/27/2023	1	FINANCE COMMITTEE	RECOMMEND TO COUNCIL TO ADOPT - REPORT OF OFFICER	Pass
11/21/2023	1	FINANCE COMMITTEE	Referred
11/21/2023	1	COMMON COUNCIL	Refer	Pass
11/15/2023	1	Parking Utility	Referred for Introduction

Fiscal Note

The proposed resolution authorizes a 2-year contract for snow removal services at Parking Division facilities. The cost of these services is expected to be between $150,000 and $200,000 annually. Funding for the 2023/24 winter season is included in the 2023 and 2024 operating budgets within the Parking Division. No additional appropriations required.

Title

A Resolution Authorizing the Mayor and the City Clerk to enter into a 2-year competitively selected service with Tom’s Bobcat and Concrete Removal, LLC for snow removal services at Parking Division facilities.

Body

WHEREAS, the City of Madison Parking Division requires snow and ice removal services at its parking facilities in order to maintain regular operations and provide a safe environment for customers; and

WHEREAS, the Parking Division has historically enlisted the services of snow removal contractors who perform snow removal services efficiently; and

WHEREAS, the previous contract for snow removal services expired September 30, 2023; and

WHEREAS, a Request for Bids for Parking Division snow removal services was issued on July 5, 2023; and

WHEREAS, the City received two proposals with one proposal unable to meet minimum requirements; and

WHEREAS, costs from the contract will be based on hourly rates between $165 and $230, depending on equipment used;

WHEREAS, the initial term of the contract shall be from the snow seasons of 2023-2024 and 2024-2025, with three (3) one-year optional renewals;

WHEREAS, under MGO 4.26(3)(e), service contracts of more than one year that average more than $100,000 per year in cost require Common Council approval and signature by the Mayor and City Clerk;

NOW, THEREFORE BE IT RESOLVED, that the Mayor and the City Clerk are authorized to sign a contract as set forth above with Tom’s Bobcat and Concrete Removal, LLC, for snow and ice removal at Parking Division facilities.

BE IT FURTHER RESOLVED the City Parking Division Manager or designee is authorized to execute the three, one-year renewals by mutual written agreement of the Parties. Estimated funds for this Agreement will be included in the Parking Division Operating budget for each year of the Agreement including any renewals.