Fiscal Note
The proposed resolution authorizes an amendment to the Streets Capital Budget to support costs associated with the construction of the West Badger Road Salt Storage Barn. The original budget of $810,000 was included as a standalone project in the 2019 Capital Improvement Plan (design and construction scheduled for 2021-22). The project was authorized for design and construction in 2021 through the 2021 Adopted Capital Budget. In September 2020, an additional $260,000 was transferred to the project to reflect updated scope (RES-20-00614).
Due to project delays, construction inflation, and an updated design, the revised project cost is estimated at $2,264,000. The resolution would authorize $1,194,000 in transfers from the following MUNIS projects to the Streets Division - West Badger Road Salt Storage Barn (MUNIS 44001).
MUNIS # Amount Proprosed Additional Funding Source
12436 $309,000 Streets Division 2020 - Streets Minor Build IMP & REP
13635 285,000 Streets Division 2022 - Sreets Equipment
13131 95,000 Eng. Div. - FM, General Building Improvements (2021)
13612 40,000 Eng. Div - FM, General Building Improvements (2022)
12358 115,000 Eng. Div - FM, Streets Building Improvements (2021)
10228 140,000 Eng. Div. - Streets Buckeye
13142 210,000 Eng. Div. - Streets - Pavement Management
$1,194,000
Total Project Budget:
2021 Cap Budget $810,000
RES-20-00614 260,000
Legistar 69912 1,194,000
$2,264,000
The proposed resolution also approves plans and specifications and authorizes the Board of Public Works to advertise and receive bids for the Streets Division - West Badger Road Salt Storage Barn.
Title
Amending the 2022 Adopted Capital Budget and approving plans and specifications and authorizing the Board of Public Works to advertise and receive bids for the Streets Division - West Badger Road Salt Storage Barn. (14th AD)
Body
PREAMBLE
After careful review, and internal planning by city staff, it has been determined that the original capital project - Salt Storage Barn (44001) for 2021 did not include all design and construction costs necessary to complete this project. The original project budget, set forth in 2019 at $810,000 and amended in 2020 with an additional $260,000, was sufficient for a bulk storage building sub-contractor to provide structural design and structural building components to a General Contractor. The original project budget did not include, excavation/fill, footings/foundations, replacement of paving, metal siding/roof/trim, doors/overhead doors, electrical, required storm water management, and staff time for project management of the overall Public Works contract. The updated project design and estimate accounts for all of the above items
NOW, THEREFORE, BE IT RESOLVED that the 2022 Capital Budget is hereby amended to increase the budget authority in the Salt Storage Barn capital project (44001) by $1,194,000 through transfer of existing budget authority from projects in the Engineering-Streets, Engineering-Facilities Management, and Streets Division Capital Budgets.
BE IT FURTHER RESOLVED,
1) That the plans and specifications for the Badger Road Salt Barn, be and are hereby approved.
2) That the Board of Public Works be and is hereby authorized to advertise and receive bids for said project.
3) That the City Engineer and Finance Director are hereby authorized to obtain and the Mayor and City Clerk are hereby authorized to execute any documents required for remediation, testing, inspection, and consulting services as necessary for the Project in accordance with MGO Ordinances and City Policy, on a form and in a manner that has been approved by the City Attorney and Risk Manager.
4) That the Mayor and City Clerk are hereby authorized to sign and grant easements or right-of-way release or procurement documents, maintenance agreements or encroachment agreements, as necessary and grant or accept dedication of lands and/or easements from/to the Developer/Owner for public improvements located outside of existing public fee title or easement right-of-ways.
MUNIS # Amount Existing Funding Source
44001-44-140 $810,000 Streets Division Salt Storage Barn
44001-44-140 $260,000 Streets Division (File ID 60752, RES-20-00614)
$1,070,000
Table of Budget Amendment Sources
MUNIS # Amount Proprosed Additional Funding Source
12436 $309,000 Streets Division - Streets Minor Build IMP & REP
13635 $285,000 Streets Division - Sreets Equipment
13131 $95,000 Eng. Div. - FM, General Building Improvements (2021)
13612 $40,000 Eng. Div - FM, General Building Improvements (2022)
12358 $115,000 Eng. Div - FM, Streets Building Improvements (2021)
10228 $140,000 Eng. Div. - Streets Buckeye
13142 $210,000 Eng. Div. - Streets - Pavement Management
$1,194,000 Grand Total