Fiscal Note
The proposed resolution increases the Parks Division Capital Budget for Lake Monona Waterfront Improvements by $12,500 in private project support (this project was previously referred to as Law Park Improvements). The 2018 Adopted Parks Division Capital Budget included $100,000 in private donations to support this project (MUNIS 17362). The Friends of Nolen Waterfront have pledged a private contribution of $112,500 to support the design stipends, with a matching contribution from the City. This increase will result in a total budget of $112,500 in private support in accordance with the Design Challenge fee schedule.
The resolution also authorizes initiation of plan development for the Lake Monona Waterfront, including the release of a Request for Qualifications (RFQ) for a Master Plan Design Challenge. For the Design Challenge, each selected design team will receive a set-fee of $75,000 for master plan development, with a maximum of three (3) teams participating in the competition. A Mayoral-appointed Ad-hoc Committee will review and recommend a preferred master plan option. The Parks Division will negotiate a second POS contract with the respective design team to complete plan revisions per Ad-hoc Committee’s recommendations. The second contract will have a maximum value of $200,000 in accordance with authorized project funding (MUNIS 17362).
Parks Division staff estimates the Lake Monona Master Planning process will require up to 12 months to complete.
Title
Amending the 2022 Capital Budget, accepting the Lake Monona Waterfront - Design Challenge process and establishing a Lake Monona Waterfront Ad-hoc Committee.
Body
WHEREAS, the 2018 the Capital Budget authorized funding for the Law Park Improvements project, to develop a master plan for future park development; and
WHEREAS, in 2019 the Parks Division enter into a contract for Professional Services with SmithGroup, Inc. to provide limited professional consultant services for the Law Park-Preliminary Report; and
WHEREAS, in 2019 the project planning area was expanded to include portions of the John Nolen Drive causeway and Olin Park; and
WHEREAS, in 2020 Council authorized a contract Amendment 1 (file #60895) for additional consultant services to include the expanded project area; and
WHEREAS, the project title was revised to the Lake Monona Waterfront to address the extent of the planning area; and
WHEREAS, in 2021, the Lake Monona Waterfront - Preliminary Report was completed; and
WHEREAS, with the first phase of planning concluded, the Parks Division seeks to hold a Design Challenge for master plan development of the project area; and
WHEREAS, the Friends of Nolen Waterfront have pledged $112,500 in private funding support to the Design Challenge, AND
WHEREAS, 2022 Parks Division Adopted Capital Budget is amended to authorize $112,500 in private funding expenditure, AND
WHEREAS, City Staff prepared a draft Request for Qualifications (RFQ) for the proposed Design Challenge that identifies the master plan Design Challenge goals and process; and
WHEREAS, the City Staff seek to create an Ad-hoc Committee through the Mayoral appointment and Common Council authorization; and
WHEREAS, the proposed Ad-hoc Committee will be comprised of thirteen members; and
WHEREAS, the Ad-hoc Committee will review and score submitted Design Team RFQ proposals with City Purchasing support; and
WHEREAS, the City will contract with the selected Design Teams for a set-fee to prepare master plan options for the Lake Monona Waterfront; and
WHEREAS, upon completion of the master plan options, master plans will be made available for public review and comment; and
WHEREAS, the Ad-hoc Committee will review submitted master plan options and consider public comments, including non-binding technical review comments provided by a Technical Review Team composed of City staff; and
WHEREAS, the Ad-hoc Committee will score master plan options and identify a Preferred Master Plan to proceed in the planning process; and
WHEREAS, the Parks Division will negotiate a second Purchase of Services contract with the respective consultant team to revise and refine the Preferred Master Plan based on the Ad-hoc Committee’s recommendations; and
WHEREAS, the revised Preferred Master Plan shall be introduced to the Common Council and Board of Park Commissioners for consideration, and;
NOW, THEREFORE, BE IT RESOLVED, that the Common Council does hereby accept the proposed Lake Monona Waterfront Design Challenge process, AND
BE IT FURTHER RESOLVED the 2022 Parks Division Adopted Capital Budget is amended to authorize $112,500 in private funding expenditure, AND
BE IT FURTHER RESOLVED, that the Mayor and Common Council direct the creation of a Lake Monona Waterfront Ad-hoc Committee to select Design Challenge participants and recommend a Preferred Master Plan, comprised of the following members:
(7) Community representatives
(1) Member of the Board of Park Commissioners
(1) Professional Civil/Structural Engineer
(1) Member of the Madison Parks Foundation Board
(1) Member of the Monona Terrace Board
(1) Member of the Friends of Nolen Waterfront
(1) Member of the Board of Public Works
BE IT FURTHER RESOLVED, that the Common Council hereby authorizes the Mayor and City Clerk to enter into a contract for Purchase of Services (Design) in a form to be approved by the City Attorney, with the Ad-hoc Committee selected Design Teams to provide professional master planning design services and for the Lake Monona Waterfront planning project, AND
BE IT FURTHER RESOLVED, that, upon selection of a Preferred Master Plan by the Ad-hoc Committee, the Common Council hereby authorizes the Mayor and City Clerk to enter into a contract for Purchase of Services (Design) in a form to be approved by the City Attorney, with the selected Design Team to revise and refine the Preferred Master Plan based on the Ad-hoc Committee’s recommendations, AND
BE IT FURTHER RESOLVED, that the Ad-hoc Committee make a final Preferred Master Plan recommendation to the Mayor, Common Council and the Board of Park Commissioners; and,
BE IT FINALLY RESOLVED, that the Ad-hoc Committee will be dissolved upon the submission of its recommendation to the Mayor, Common Council, and Board of Park Commissioners by September 1, 2023