Madison, WI Header
Share to Facebook Share to Twitter Bookmark and Share
File #: 68781    Version: 1 Name: Proposed park event approval process and request to extend Day Camp/Care and Class permits for one year and make Open Space Permits permanent.
Type: Communication Status: Approved
File created: 12/8/2021 In control: FACILITIES PROGRAMS AND FEES SUBCOMMITTEE (Parks)
On agenda: Final action: 1/12/2022
Enactment date: Enactment #:
Title: Proposed park event approval process and request to extend Day Camp/Care and Class permits for one year and make Open Space Permits permanent.
Attachments: 1. Community Services Presentation.pdf, 2. Classes in Madison Parks app.pdf, 3. OpenSpacePermitApp.pdf, 4. Day Camp park use app.pdf
Title
Proposed park event approval process and request to extend Day Camp/Care and Class permits for one year and make Open Space Permits permanent.
Body
Throughout the COVID 19 pandemic, Community Event staff implemented a number of pilot programs/solutions to address needs of various user groups. As things are “normalized” we are asking that procedures and permits that worked well be extended or made permanent.

EVENT APPROVAL PROCESS
With Health Orders from Public Health Madison and Dane County (PHMDC) changing throughout the pandemic, Community Events staff, as the Parks Superintendent designee, were given authority to approve park event permit applications administratively. Administrative approval of park events proved exceedingly efficient and flexible.

Parks staff, including Community Events, Operations and Rangers, were able to respond to event requests and applications quickly and make decisions based on current conditions and availability. This provided flexibility and less reliance upon monthly, bi-monthly or quarterly committee meetings, which was needed to assist the community in its use of park space.
All approvals were made applying existing criteria for parks event approval, and conditioned upon completion of required application forms, documented plans as required by PHMDC, and obtaining all other necessary permits (ie. vending, amplification, alcohol, etc.);

We request that the temporary changes to the approval process for new or recurring park events be made permanent, with the understanding that certain requests or applications may be referred to the Facilities, Programs and Fees Subcommittee as warranted. Such circumstances include, but are not limited to: complexity and/or size of an event needs additional review or approval; requests for unusual or unique event activities; past violation(s) of permit conditions for previously held events; or other operational concerns articulated by the Superintendent that relate directly to public h...

Click here for full text