Fiscal Note
The proposed resolution authorizes the award of Public Works Contract No. 9050, Olin Park Facility Improvements, and amends the 2021 Adopted Capital Budgets of the Parks Division and Engineering - Facilities Management. The budget amendment transfers General Obligation borrowing from two projects into the Olin Park Building project to support overall project costs.
The current funding for the project (MUNIS project 12856-51-140) is sufficient to fund the following:
BID for Construction (JP Cullen & Sons, Inc.): $3,221,219
8% Construction Contingency: $ 257,697
Total $3,478,916
Additional General Project Costs (LEED registration, FFE, etc.) are estimated at $313,500 for an estimated total project cost of $3,792,416. The Parks Division has identified two projects that have available funding that can be transferred to cover the total estimated cost of the Olin Park Building project. The proposed budget amendment transfers include:
-$150,000 from Warner Park Beach Shelter (MUNIS 11971) to the Olin Park Building project (MUNIS 12856). The Warner project is complete and the identified amount is residual funding.
-$230,000 from Warner Drive and Lot (MUNIS 13505) to the (MUNIS 12856). The Warner drive and lot project is on hold and is not in the current work plan. Parks will introduce a new funding request in future budget cycles.
The budget amendment provides sufficient budget authority to award Public Works Contract No. 9050 and complete the renovation improvements. No additional appropriation is required.
Title
Awarding Public Works Contract No. 9050, Olin Park Facility Improvements and Amending the 2021 Adopted Capital Budgets of the Parks Division and Engineering-Facilities Management. (13th AD)
Body
WHEREAS, in February 2019 the City of Madison Parks Division acquired the former Wisconsin Medical Society properties at 330 and 342 E Lakeside Street; and
WHEREAS, the 330 E. Lakeside Street parcel included an existing 43,000 square foot office building; and
WHEREAS, the building was evaluated for potential adaptive reuse, and due to its quality construction, central location, and physical characteristics, it was determined that it would be an asset to the City; and
WHEREAS, the building will serve as an important park facility by providing for enhanced public restroom access in Olin Park, near the Lake, and along the bikepath, enhanced public programming opportunities, hosting public meetings, and in a later phase providing additional publicly reservable community space; and
WHEREAS, the City of Madison Parks Division intends to relocate the majority of Parks Division staff offices and community service staff from the City County Building (CCB) to the Olin Park building; and
WHEREAS, the Parks Division vacating the CCB partially address the downtown office space shortage currently under evaluation with the CCB remodeling project; and
WHEREAS, Parks is working with City of Madison Real Estate to lease a portion of the Olin Park building to MMSD, who will provide additional public services at the facility; and
WHEREAS, the Olin Park building requires improvements for accessibility and other health and safety compliance modifications for Parks Division and tenant use; and
WHEREAS, the A/E consultant team completed construction drawings for public works bidding that would provide an improved, accessible, and safe building; and
WHEREAS after advertising the project from 07/22/21 to 09/09/21, four base bids were received for Olin Park Facility Improvements, ranging from $3,221,219 to $3,521,692; and
WHEREAS it was determined that rebidding this project would likely not result in significantly lower costs and would delay completion of the project; and
WHEREAS, the 2021 Parks Division Adopted Capital Budget includes remaining expenditure authorization of $3,499,000 and the total estimated remaining project costs are $3,792,416; and
WHEREAS, the Parks Division has identified $380,000 in authorized expenditures that can be transferred to the Olin Park Building Project to cover all estimated costs to complete the project.
THEREFORE, BE IT RESOLVED, that the following low bid for miscellaneous improvements be accepted and that the Mayor and City Clerk be and are hereby authorized and directed to enter into a contract with the low bidder contained herein, subject to the Contractor 's compliance with Section 39.02 of the Madison General Ordinances concerning compliance with the Affirmative Action provisions and subject to the Contractor's compliance with Section 33.07 of the Madison General Ordinances regarding Best Value Contracting, AND
BE IT RESOLVED that the 2021 Parks Division Adopted Capital Budget will be amended to transfer $150,000 of general obligation borrowing authority from Warner Park Beach Shelter project (Engineering-Facilities Management) to the Olin Park Building project (Parks Division), AND
BE IT FURTHER RESOLVED that the 2021 Parks Division Adopted Capital Budget will be amended to transfer $230,000 of general obligation borrowing authority from the Warner Drive and Lot project (Parks Division) to Olin Park Building project (Parks Division, AND
BE IT FINALLY RESOLVED, that the funds be encumbered to cover the cost of the projects contained herein.