Fiscal Note
The proposed resolution amends the Adopted Water Utility Capital Budget by authorizing a net-neutral transfer of existing budget authority from the Felland Rd Water Main Extension project to the Unit Well 16 Emergency Repair Project. This transfer will be used to support emergency repairs at Unit Well #16.
The Water Utility adopted Capital Budget will be amended to reflect the following transfers:
($150,000) 12327-86-179 - FELLAND RD/LIEN RD WTR MAIN EXTEN
$150,000 12682-86-150 - UW#16 EMERGENCY REPAIR
No additional appropriation is required.
Title
Amending the Water Utility Capital Budget to transfer existing budget authority from the Felland Rd Water Main project to the Unit Well 16 Emergency Repair project (19th AD).
Body
WHEREAS, the adopted 2020 Water Utility Capital Budget allocated budget authority for water main extensions on Felland Rd within the ‘Water Mains - New’ program budgets. Favorable bids and project scheduling allowed for the project to be completed under the originally anticipated project budget.
WHEREAS, on May 18, 2021 a mechanical equipment failure at Unit Well 16 resulted in the existing Lakos sand separator and conduit piping within the well to become disconnected from the well shaft and settle to the bottom of the existing borehole, rendering the well out-of-service.
WHEREAS, extended and unseasonably dry, hot weather has increased water supply demand throughout the system, however areas on the west and far-west side of Madison have increasingly been struggling to meet water supply demands as a result of losing Unit Well 16.
WHEREAS, Madison Water Utility is currently proceeding with existing budget authority for the procurement of replacement mechanical components and related maintenance and equipment installation costs at Well 16.
WHEREAS, Madison Water Utility requested and received approval on June 9, 2021 from City of Madison Purchasing Services to proceed with non-competitive selection of Municipal Well & Pump, Inc. to proceed with emergency equipment retrieval services at Well 16 on a time and materials basis, for up to $45,000.00.
WHEREAS, under sec. 4.26(4)(c) of the Madison General Ordinances the Finance Director/designee, and department/division heads or their designees, may purchase services in any dollar amount if necessitated by or resulting from an emergency, without a competitive selection process and without Common Council approval. The Finance Director/designee may sign a contract for such services in a form approved by the City Attorney and Risk Manager. The Finance Director shall promptly report any such emergency services contracts totaling $50,000.00 or more to the Common Council.
WHEREAS, based on preliminary progress, the emergency equipment removal services provided by Municipal Well & Pump, Inc. are anticipated to exceed the initial $45,000.00 authorization, but not exceed $100,000.00.
NOW, THEREFORE, BE IT RESOLVED, that the Finance Director or its designee are authorized to execute a service contract not to exceed $100,000.00 with Municipal Well & Pump, Inc. for the above described services, and that the Water Utility Capital Budget is hereby amended to transfer $150,000.00 of existing budget authority from the Felland Road Water Main Extension project to the Unit Well 16 Emergency Repair project for a net-zero total Capital Budget impact in order to complete the emergency repairs and return Well 16 to service in a timely manner.