Fiscal Note
The proposed resolution authorizes amending the Common Council’s 2018 budget to transfer from $10,000 from salaries to purchased services to support a contract for consulting services to draft the final recommendations from the Madison Police Department Policy and Procedure Review Ad Hoc Committee. The proposed salary surplus is driven by savings that have been realizes from a vacant position in the Common Council office. As of the 3rd Quarter, the Common Council is projecting a $35,000 surplus.
Title
Authorizing a non-competitive service contract with Carrie Rothburd for consulting services for Rothburd to summarize the work and write the final report of the Madison Police Department Policy and Procedure Review Ad Hoc Committee, and amending the 2018 Adopted Operating Budget to transfer appropriation within the Common Council.
Body
WHEREAS, the Madison Police Department Policy and Procedure Review Ad Hoc Committee (“the Committee) was created by Common Council Resolution File #37863 and amended by Common Council Resolution File #42875; and,
WHEREAS, the Committee has convened 41 times since it’s initial meeting on December 8, 2015; and,
WHEREAS, since the release of the OIR consultant report in 2017, the Committee has spent an enormous amount of time painstakingly going through each recommendation, hearing public input as well as listening to the perspective of the Madison Police Department and City Attorney’s office; and,
WHEREAS, given the critical nature of this work and the hundreds of pages of legislative file items, it is important that a final report summarizes the process and the recommendations of the Committee in an organized and resident friendly manner; and,
WHEREAS, the Common Council Legislative Analyst was to support the writing of the final report of the Committee; and,
WHEREAS, the Legislative Analyst position in the Common Council office has been vacant since July 2018 and is resulting in an $35,000 projected surplus in the Common Council’s budget; and,
WHEREAS, MGO 4.26 requires Common Council approval of service contracts exceeding $25,000 if the contractor was not selected through a competitive selection process, and the reasons for selecting this contractor are set forth above and in the attached Noncompetitive Selection Request Form; and,
NOW, THEREFORE, BE IT RESOLVED, that the Designee of the Finance Director is to execute a service contract Carrie Rothburd for the purposes described above,
NOW THEREFORE BE IT RESOLVED, that $10,000 will be transferred from salaries to purchased services to support a contract of up to $10,000 to complete the final report for the Committee.
NOW BE IT FURTHE RESOLVED, that the Ad Hoc Committee will submit their final report to the Common Council no later than February 26, 2019;
NOW BE IT FINALLY RESOLVED, that the Ad Hoc Committee co-chairs or their designated committee member will attend Common Council Executive Committee meetings once per month to provide a status update or the committee's work and report progress.